1000 Hour Appointment - Marketing & Events - Event Coordinator

University of Nevada, Las Vegas (UNLV); Norfolk (VA); On-site; USD 27,276 - 38,848; Full time

Job summary

Nevada State University invites applications for the position of 1000 Hour Appointment - Event Coordinator (Events Processing Emphasis). This role serves as a central resource for campus event scheduling and processing, coordinating requests from submission to completion and liaising with faculty, staff, students, and external clients.

The Event Coordinator maintains event calendars, supports logistics, and ensures successful delivery of campus events in a fast-paced, collaborative environment.

Qualifications

• Demonstrated ability to organize multiple projects and priorities while meeting deadlines in a fast‑paced environment.
• Strong written, verbal, and interpersonal communication skills with a commitment to excellent customer service.
• Ability to work both independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and the ability to learn new technology and software systems.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment‑related visas).
• Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Responsibilities

• Review, process, and coordinate campus event requests from initial submission through event completion.
• Coordinate event scheduling and maintain accurate reservations using the university's event management systems.
• Serve as a primary point of contact for faculty, staff, students, and external clients regarding event procedures, scheduling, and logistics.
• Coordinate event logistics, including room setups, equipment requests, audio‑visual needs, catering, vendor services, and facility access.
• Collaborate with campus departments and vendors to ensure event requirements are communicated and services are delivered successfully.
• Develop event setup diagrams and maintain accurate event records and documentation.
• Manage and update the university's online events calendar and related event information.
• Provide guidance on event policies, scheduling procedures, and venue options to support successful event planning.
• Assist with on‑site event support for university events as needed.
• Support planning and operational activities for signature university events.
• Maintain event equipment, supplies, and departmental resources.
• Collaborate with the full‑time Event Coordinator and broader Events Team to ensure continuity of operations and exceptional customer service.
• Perform other duties as assigned.

Skills

Organization

Communication

Customer service

Team collaboration

Attention to detail

Education

Bachelor's degree in related field

Experience in events/higher education

Tools

25Live

Localist/Concept3D

Asana

Social Tables (Cvent)

Canva

MS Office

Job description

Nevada State University invites applications for the position of 1000 Hour Appointment - Event Coordinator (Events Processing Emphasis).

The 1000 Hour Appointment will serve as a central resource for campus event scheduling and event processing, supporting the review, coordination, and administration of event requests from initial submission through completion. Working closely with the Events Team, the Event Coordinator acts as a liaison between event organizers and campus partners, coordinates event logistics, maintains event management systems and calendars, and helps ensure campus events are delivered efficiently and successfully. This is an excellent opportunity for an organized, customer-focused professional who enjoys working in a collaborative, fast-paced environment and wants to gain experience supporting a wide variety of university events. This position offers an excellent opportunity to gain hands‑on experience in university event operations while working alongside an experienced Events Team.

About the Institution

Nevada State University, a four‑year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely underserved student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else. Nevada State University continues to grow as an institution of higher education. In Fall 2025, the enrollment surpassed 8,400, with 8,287 undergraduate students and 117 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 48% are Hispanic, 10% are Asian/Pacific Islander, 10% are Black/African American, and 22% are White. We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada. We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community. We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.

Core Responsibilities

• Review, process, and coordinate campus event requests from initial submission through event completion.
• Coordinate event scheduling and maintain accurate reservations using the university's event management systems.
• Serve as a primary point of contact for faculty, staff, students, and external clients regarding event procedures, scheduling, and logistics.
• Coordinate event logistics, including room setups, equipment requests, audio‑visual needs, catering, vendor services, and facility access.
• Collaborate with campus departments and vendors to ensure event requirements are communicated and services are delivered successfully.
• Develop event setup diagrams and maintain accurate event records and documentation.
• Manage and update the university's online events calendar and related event information.
• Provide guidance on event policies, scheduling procedures, and venue options to support successful event planning.
• Assist with on‑site event support for university events as needed.
• Support planning and operational activities for signature university events.
• Maintain event equipment, supplies, and departmental resources.
• Collaborate with the full‑time Event Coordinator and broader Events Team to ensure continuity of operations and exceptional customer service.
• Perform other duties as assigned.

Minimum Qualifications

• Demonstrated ability to organize multiple projects and priorities while meeting deadlines in a fast‑paced environment.
• Strong written, verbal, and interpersonal communication skills with a commitment to excellent customer service.
• Ability to work both independently and collaboratively as part of a team.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite and the ability to learn new technology and software systems.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment‑related visas).
• Please note: Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.

Preferred Qualifications

• Bachelor's degree in hospitality, event management, communications, marketing, business, or a related field, or an equivalent combination of education and relevant experience.
• Experience coordinating events, meetings, conferences, or special events.
• Experience in higher education, hospitality, conference services, venue management, or a related field.
• Experience reviewing and processing event requests or coordinating facility scheduling.
• Experience providing customer service in a fast‑paced, client‑facing environment.
• Experience using event management, scheduling, or project management software.
• Experience with 25Live, Localist/Concept3D, Asana, Social Tables (Cvent Event Diagramming), Canva, or similar platforms.
• Knowledge of event planning principles and event logistics.
• Experience supporting on‑site event operations is preferred.
• Bulleted list of preferred qualifications.

Work Hours: This position will work 20 hours per week. Hourly Rate: $24.00 per hour.

This Posting is Open Until Filled. The posting will remain open until filled, with the first review of applications to begin on Tuesday, August 4, 2026. Qualified individuals are encouraged to apply by August 3 for full consideration.

Posting Close Date12/31/2026

NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).

Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Steven Kenney, Title IX Coordinator, Nevada State University, 1300 Nevada State Drive, Henderson, NV89002, Telephone: [phone], Email: [e-mail]; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both.

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found here. If you need any accommodations to complete an application, please contact Human Resources at [phone]. Information regarding security, personal safety, fire safety, and crime statistics can be found at Nevada State University's Campus Emergency page. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.