Strategic Events Coordinator for Grants

The University of Texas at Austin; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Texas at Austin on UT Main Campus is seeking an Events Coordinator in the Special Education department to plan, organize, and coordinate events from initial preparation through completion. You will manage logistics, communications, budgets, and vendor relationships to ensure smooth events and a positive attendee experience.

The role supports internal teams and external partners, requiring strong organizational and customer-service skills.

Qualifications

• At least 1 year as Administrative Assistant or 5 years clerical with HS diploma.
• Experience managing event logistics including venues, catering, vendors, budgets.
• Strong organizational, time-management and communication skills.

Responsibilities

• Coordinate, organize, and facilitate all aspects of events including contracts and purchase orders with hotels and consultants, materials and supplies purchasing, all related travel arrangements and reimbursements, and final payments to fulfill grant and contract requirements
• Transactional support for grant managers across all research grants.
• Other duties as assigned.

Skills

Event logistics

Vendor coordination

Budget management

Microsoft Office

Time management

Communication skills

Customer service

Education

Bachelor's Degree or 5 years clerical with HS Diploma

Tools

DEFINE

FRMS

Contracts+

Point Plus

Job description

The University of Texas at Austin on UT Main Campus is seeking an Events Coordinator in the Special Education department to plan, organize, and coordinate events from initial preparation through completion. You will manage logistics, communications, budgets, and vendor relationships to ensure smooth events and a positive attendee experience.

The role supports internal teams and external partners, requiring strong organizational and customer-service skills.