Campus Conference & Events Lead

University of Texas; Austin (TX); On-site; USD 49,000 - 65,000; Full time

Benefits offered by this job

Employer-paid medical coverage

Transit benefits

Retirement contributions

Longevity pay

Paid time off

Job summary

University of Texas at Austin is seeking a Conference & Events Coordinator to support Longhorn Hospitality's conference, event, guest housing, and summer programs on UT Main Campus. You will coordinate reservations, planning meetings, site visits, and manage client communications through the lifecycle.

Responsibilities include housing operations, billing reconciliation, collaborating with campus partners, and supervising student staff.

Qualifications

• High School Diploma and/or GED.
• 3 years of event planning experience.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Serve as a primary contact for conference, event, and guest suite clients from inquiry through program completion.
• Coordinate reservations, planning meetings, site visits, event/conference/guest suite logistics, and communication with campus partners.
• Coordinate conference and long-term housing operations, including check-in/check-out processes, occupancy management, and facility readiness.
• Collaborate with Residence Life, Facilities, Human Resources, Business Services and Building Services to ensure spaces meet university standards.
• Monitor occupancy trends, conduct facility inspections, and support summer conference operations.

Skills

Event planning

Customer service

Communication

Organization

Education

High School Diploma or GED

Tools

StarRez

EMS

Job description

University of Texas at Austin is seeking a Conference & Events Coordinator to support Longhorn Hospitality's conference, event, guest housing, and summer programs on UT Main Campus. You will coordinate reservations, planning meetings, site visits, and manage client communications through the lifecycle.

Responsibilities include housing operations, billing reconciliation, collaborating with campus partners, and supervising student staff.