Campus Events Coordinator & Logistics Lead

Furman-University; Travelers Rest (SC); On-site; USD 40,000 - 54,000; Full time

Job summary

Furman University is seeking an Events Coordinator within the Conference and Event Services team. This professional role reports to the Director of Conference & Event Services and is responsible for sales, event booking and event management at the Younts Conference Center.

Responsibilities include coordinating client services, collaborating with university departments and vendors, and providing on-site operational support for events and campus weddings.

Qualifications

• Bachelor's degree with 1-3 years' experience in related field required.
• Sales and event experience, preferably in the hospitality industry, is preferred.
• The successful candidate will demonstrate professional experience and superior skills in communication, organization, and administration, along with commitment to excellent client service.
• Computer proficiency (Windows and Microsoft Office suite) is required.
• The successful candidate will demonstrate comfort working in a fast-paced, team environment.
• The successful candidate will demonstrate the ability to take initiative and work independently.

Responsibilities

• Coordinate with university and off-campus clients to determine event space, technical, and logistical needs.
• Prepare setup plans for events; communicate plans and revisions to clients and production staff.
• Coordinate with university departments and vendors to secure resources and staff support for events.
• Act as "manager on duty" for Younts Center and other campus events.
• Provide on call support for summer clients during their time on campus.
• Communicate and enforce safety and facility policies.
• Conduct ongoing review of facility operations to ensure compliance with safety procedures.
• Maintain current information on university facilities and vendors for dissemination to potential clients.
• Schedule events at the Younts Center and campus wedding venues.
• Enter and update client information and event bookings in EBMS and R25.; resolve booking conflict & with other departmental and university events.
• Generate contracts, cost estimates & invoices for events.
• Receive and process contracts and certificates of insurance.
• Receive payments & forward appropriately for processing.
• Provide event & incident reports to the Director and, as appropriate, other university departments & external agencies.
• Serve as a consultant for university departments & organizations planning events not held in spaces administered by the department.
• Develop professional, cooperative relationships with faculty, staff, student & community constituencies.

Skills

Sales experience

Event coordination

Communication

Organizational skills

Teamwork

Initiative

Education

Bachelor's degree

Tools

Windows

Microsoft Office

Job description

Furman University is seeking an Events Coordinator within the Conference and Event Services team. This professional role reports to the Director of Conference & Event Services and is responsible for sales, event booking and event management at the Younts Conference Center.

Responsibilities include coordinating client services, collaborating with university departments and vendors, and providing on-site operational support for events and campus weddings.