Events Lead: Onsite Logistics & Volunteer Activation

Wake Forest University; Winston-Salem (NC); On-site; USD 42,000 - 65,000; Full time

Job summary

Wake Forest University in Winston-Salem is seeking an Events Coordinator to provide operational and logistical support for Face to Face events throughout the season. You will help ensure consistency across events, manage run-of-show schedules, and maintain event materials and vendor relationships.

The role covers pre-event planning, on-site support, and post-event follow-up, with a focus on volunteer activation, campus ambassador programs, and staying organized under pressure.

Qualifications

• High school diploma with a minimum of three years of related experience.
• Proficiency in Microsoft Office Software (Word, PowerPoint, and Excel) and Google Applications.
• Excellent time management skills and ability to handle concurrent assignments and changing priorities.
• Self-starter with ability to think independently and anticipate next steps.
• Ability to work successfully in teams and under your own initiative.
• Ability to engage professionally with individuals at every level of an organization, including high-net-worth individuals.
• Excellent interpersonal and communication skills, both verbal and written.
• Strong service orientation and problem-solving ability.

Responsibilities

• Assist with execution of Face to Face events, including logistics, invitations, registration, materials, and seating.
• Provide onsite event support with setup, registration, nametags, vendor management, guest experience and strike.
• Manage post-event logistics including unpacking, invoicing, and debrief meetings.
• Create and maintain detailed event documentation like run-of-show schedules and contact lists.
• Support all event phases from pre-event planning to post-event wrap-up.
• Maintain inventory of event templates and materials.

Skills

Event logistics

Time management

Communication

Teamwork

Vendor management

Education

High school diploma

Tools

Microsoft Office

Google Apps

Job description

Wake Forest University in Winston-Salem is seeking an Events Coordinator to provide operational and logistical support for Face to Face events throughout the season. You will help ensure consistency across events, manage run-of-show schedules, and maintain event materials and vendor relationships.

The role covers pre-event planning, on-site support, and post-event follow-up, with a focus on volunteer activation, campus ambassador programs, and staying organized under pressure.