Campus Events Coordinator: Engagement & Logistics

Wake Forest University; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Wake Forest University is seeking an Events Coordinator to provide operational and logistical support to the Face to Face team for the development and execution of events throughout the season.

The role emphasizes maintaining consistent event standards, creating run-of-show documentation, coordinating complex timelines, tracking inventories, and delivering comprehensive pre-event, on-site, and post-event support with a strong focus on teamwork and customer service.

Qualifications

• High school diploma with a minimum of three years of related experience.
• Proficiency in Microsoft Office Software (Word, PowerPoint, and Excel) and Google Applications.
• Excellent time management skills and ability to handle concurrent assignments and changing priorities as circumstances dictate; ability to be willing and nimble.
• Self-starter; ability to think independently and anticipate next steps.
• Ability to work successfully in teams and under your own initiative.
• Ability to engage professionally with individuals at every level of an organization, both internally and externally, including high-net-worth individuals.
• Excellent interpersonal and communication skills, both verbal and written, with a broad range of internal and external constituents.
• Superior judgment and a strong work ethic.
• Able to solve problems and think on your feet.
• Ability to learn and use the Advancement database (Blackbaud) and OnBase document imaging system; develop/refine skills as needed.
• Strong service orientation; must delight in providing excellent customer service.

Responsibilities

• Assists with the execution of Face to Face events, including logistics, invitation lists, registration sites, materials, reservations, packets, nametags, and seating.
• Provides onsite event support, including setup, registration, nametags, vendor management, guest experience, and event strike.
• Manages post-event logistics, including unpacking and replenishing materials, routing invoices, and debrief meetings.
• Assists with creating and maintaining detailed event documentation, run-of-show schedules, production notes, and contact lists.
• Provides operational support for all event phases - pre-event, onsite, and post-event wrap-up.
• Maintains inventory of event templates and materials; ensures accessibility and up-to-date content.
• Designs and implements an on-campus student activation plan in partnership with the Events Director.
• Leads volunteer activation, cultivation, and appreciation; manages Campus Ambassador program opportunities for Wake Forest Fellows.
• Manages on-site volunteers and project calendars; maintains vendor and volunteer networks.

Skills

Time management

Communication skills

Teamwork

Self-starter

Attention to detail

Problem solving

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office (Word, PowerPoint, Excel)

Google Apps

Blackbaud

OnBase

Job description

Wake Forest University is seeking an Events Coordinator to provide operational and logistical support to the Face to Face team for the development and execution of events throughout the season.

The role emphasizes maintaining consistent event standards, creating run-of-show documentation, coordinating complex timelines, tracking inventories, and delivering comprehensive pre-event, on-site, and post-event support with a strong focus on teamwork and customer service.