Campus Events Coordinator: Ceremonies & Awards

Penn State University; State College (Centre County); On-site; USD 45,000 - 65,000; Full time

Job summary

Penn State University in University Park seeks an organized events coordinator to support Campus and Community Events. You will help plan and coordinate 20 undergraduate and graduate commencement ceremonies across multiple venues, and assist with the President's faculty, staff, and student awards programs.

The role requires strong Microsoft Office skills, content updates to WordPress sites, and ability to manage budgets, invoices, and purchase orders.

Qualifications

• Associate degree required; equivalent combination of education and experience considered.
• 4+ years of relevant event planning experience preferred.
• Proficiency with WordPress or similar CMS and standard office software.

Responsibilities

• Coordinate planning and execution of commencement ceremonies across venues.
• Assist with planning and hosting faculty, staff, and student awards programs.
• Provide budget and office support: processing invoices, PO requests, office supplies.
• Maintain administrative details of Penn State policies under the director.
• Update Campus and Community Events websites and calendars.
• Support Penn State's United Way Campaign and event invitations.
• Draft publications and manage communications during high-volume periods.
• Assist on committees as needed.

Skills

Event planning

Organizational skills

Multitasking

MS Office

WordPress CMS

Workfront

Mailchimp

Cross-team collaboration

Education

Associate Degree

Tools

WordPress CMS

Workfront

Mailchimp

Microsoft Office

Job description

Penn State University in University Park seeks an organized events coordinator to support Campus and Community Events. You will help plan and coordinate 20 undergraduate and graduate commencement ceremonies across multiple venues, and assist with the President's faculty, staff, and student awards programs.

The role requires strong Microsoft Office skills, content updates to WordPress sites, and ability to manage budgets, invoices, and purchase orders.