Campus Event Services Specialist

Maharishi International University; Fairfield (IA); On-site; USD 21,000 - 30,000; Part time

Job summary

Maharishi International University in Fairfield, IA seeks an Event Services Coordinator for a temporary hourly position to provide administrative, registration, and logistical support for university events, conferences, meetings, and special programs.

This role collaborates with event leads, university departments, presenters, participants, and campus service teams to ensure timely, professional communication and smooth event execution.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Strong organizational and administrative skills.
• Excellent written and verbal communication.
• Ability to manage multiple assignments and deadlines.
• Strong attention to detail and accuracy.
• Proficiency with email, calendars, spreadsheets, word processing, and online registration or database systems.
• Ability to communicate professionally with faculty, staff, students, guests, speakers, and external participants.
• Ability to work collaboratively across multiple university departments.
• Ability to maintain composure when event priorities change.

Responsibilities

• Prepare and distribute event-related emails, announcements, confirmations, reminders, and participant communications.
• Respond to routine questions from registrants, attendees, speakers, guests, and university departments.
• Maintain event contact lists, distribution lists, schedules, registration information, and other event records.
• Assist with preparing invitations, informational materials, agendas, schedules, participant instructions, and other event documents.
• Maintain organized electronic files and documentation for assigned events.
• Set up and maintain event registration processes using university-approved registration platforms.
• Monitor registrations and maintain accurate participant information.
• Send registration confirmations, reminders, event instructions, and follow-up communications.
• Assist participants with registration questions, changes, cancellations, and other routine requests.
• Prepare registration reports, attendee lists, name badges, check-in materials, and related documentation.
• Assist with event check-in and registration activities when needed.
• Assist event leads with tracking deadlines, assignments, and outstanding event requirements.
• Coordinate routine logistical requests with university departments (Facilities, Food Services, Guest & Conference Center, Transportation, IT, AV, Security, Custodial).
• Gather information regarding meeting spaces, room arrangements, catering, transportation, technology, signage, and other event needs.
• Confirm logistical arrangements with appropriate departments prior to events.
• Prepare event materials, packets, signage, schedules, supplies, and participant materials.
• Identify unresolved logistical issues and bring to event lead.
• Provide on-site administrative and logistical support for selected events as assigned.
• Assist with registration and attendee check-in.
• Distribute materials and provide participants with directions and event information.
• Communicate logistical issues to the appropriate event lead or university department.
• Assist with last-minute administrative needs during events.
• Assist with participant follow-up communications and surveys.
• Maintain attendance and registration records.
• Compile basic event information and reports as requested.
• Organize and archive event documentation for future reference.
• Assist with identifying administrative or logistical improvements for future events.

Skills

Communication skills

Administrative skills

Registration platforms

Multitasking

Team collaboration

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Registration software

Email/calendar software

Spreadsheets

Job description

Maharishi International University in Fairfield, IA seeks an Event Services Coordinator for a temporary hourly position to provide administrative, registration, and logistical support for university events, conferences, meetings, and special programs.

This role collaborates with event leads, university departments, presenters, participants, and campus service teams to ensure timely, professional communication and smooth event execution.