Campus Event Operations Coordinator

Weber State University; Ogden (UT); On-site; USD 23,000 - 25,000; Part time

Job summary

Weber State University is seeking an Event Operations Assistant to support planning, preparation, and execution of campus events, including commencements, concerts, donor events, and VIP dinners. This part-time role (~20 hours/week) requires occasional evenings and weekends to align with event timelines.

You will document events, help manage budgets, maintain an inventory system, and draft SOPs using AI tools to keep processes consistent and easy to hand off across multiple events.

Qualifications

• Associates degree or equivalent years experience.
• Bachelor's degree preferred.
• Highly organized and process-oriented with strong multitasking.
• Excellent interpersonal and communication skills, written and verbal.
• Experience managing a budget or finances translates to cost control.
• Ability to coordinate multiple events in development simultaneously.

Responsibilities

• Maintain documentation of events, including timelines, run-of-show, and post-event summaries.
• Build and manage budgets, track expenses, and assist in forecasting future budgets.
• Establish an inventory system for signage, décor, equipment, and supplies.
• Draft standard operating procedures using AI tools for consistent processes.
• Support full lifecycle of events from logistics to on-site execution and wrap-up.
• Coordinate with vendors, manage guest lists, RSVPs, and accessibility notes.

Education

Associates degree or equivalent years experience

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Weber State University is seeking an Event Operations Assistant to support planning, preparation, and execution of campus events, including commencements, concerts, donor events, and VIP dinners. This part-time role (~20 hours/week) requires occasional evenings and weekends to align with event timelines.

You will document events, help manage budgets, maintain an inventory system, and draft SOPs using AI tools to keep processes consistent and easy to hand off across multiple events.