Campus Events & Grants Coordinator

RiseMe; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

The University of Texas at Austin is seeking an Events Coordinator to plan, organize, and coordinate events from initial preparation through completion. You will manage logistics, scheduling, budgets, vendors, and communications to ensure events run smoothly and attendees have a positive experience.

The role requires coordinating with internal departments and external partners, handling travel, reimbursements, and final payments, and supporting grant-related event activities.

Qualifications

• At least one year's experience as the Administrative Assistant level with a Bachelor's Degree or five years of clerical experience with a High School Diploma.
• Experience managing event logistics, including venues, catering, vendors, room setup, schedules, equipment, and materials.
• Experience managing budgets, purchase orders, invoices, and event-related expenses. Strong organizational and time-management skills.

Responsibilities

• Coordinate, organize, and facilitate all aspects of events including contracts and purchase orders with hotels and consultants, materials and supplies purchasing, all related travel arrangements and reimbursements, and final payments to fulfill grant and contract requirements
• Transactional support for grant managers across all research grants.
• Other duties as assigned.

Skills

Event logistics coordination

Budget management

Vendor coordination

Communication skills

Microsoft Office

Education

Bachelor's Degree

High School Diploma

Job description

The University of Texas at Austin is seeking an Events Coordinator to plan, organize, and coordinate events from initial preparation through completion. You will manage logistics, scheduling, budgets, vendors, and communications to ensure events run smoothly and attendees have a positive experience.

The role requires coordinating with internal departments and external partners, handling travel, reimbursements, and final payments, and supporting grant-related event activities.