Campus Administrative & Scheduling Specialist II

Hillsborough-College; Tampa (FL); On-site; USD 25,000 - 27,000; Full time

Job summary

Hillsborough Community College is seeking an experienced administrative assistant to provide advanced secretarial support to its offices in Florida. The role includes composing correspondence, preparing reports, and managing calendars and travel arrangements for staff and committees.

The position requires an Associate’s degree or two years of college, plus at least two years of related work experience. Equal opportunity employer; veterans’ preference applies and background checks may be required.

Qualifications

• Associate’s degree or two-year college equivalent and at least two years of related work experience.
• High School diploma or GED acceptable if substituting experience for education.
• Ability to schedule, organize, and prioritize activities; manage calendars and travel arrangements.

Responsibilities

• Provide advanced secretarial and administrative support to assigned office.
• Type and distribute correspondence, memorandums, and reports.
• Prepare and process materials for committee meetings; take minutes.
• Maintain calendars, schedule appointments, and coordinate activities.
• Arrange travel and process reimbursements and invoices.
• Operate office machines (copier, fax, computer).
• Prepare facility rental forms, coordinate events and rental charges.
• Assist with budget preparation and office supplies management.
• Support students with problems or referrals to appropriate staff.

Skills

Calendar management

Document preparation

Proofreading

Office communication

Education

Associate’s degree or two-year college

High School diploma or GED

Tools

Computerized applications

Job description

Hillsborough Community College is seeking an experienced administrative assistant to provide advanced secretarial support to its offices in Florida. The role includes composing correspondence, preparing reports, and managing calendars and travel arrangements for staff and committees.

The position requires an Associate’s degree or two years of college, plus at least two years of related work experience. Equal opportunity employer; veterans’ preference applies and background checks may be required.