Staff Assistant II

Hillsborough-College; Tampa (FL); On-site; USD 25,000 - 27,000; Full time

Job summary

Hillsborough Community College is seeking an experienced administrative assistant to provide advanced secretarial support to its offices in Florida. The role includes composing correspondence, preparing reports, and managing calendars and travel arrangements for staff and committees.

The position requires an Associate’s degree or two years of college, plus at least two years of related work experience. Equal opportunity employer; veterans’ preference applies and background checks may be required.

Qualifications

• Associate’s degree or two-year college equivalent and at least two years of related work experience.
• High School diploma or GED acceptable if substituting experience for education.
• Ability to schedule, organize, and prioritize activities; manage calendars and travel arrangements.

Responsibilities

• Provide advanced secretarial and administrative support to assigned office.
• Type and distribute correspondence, memorandums, and reports.
• Prepare and process materials for committee meetings; take minutes.
• Maintain calendars, schedule appointments, and coordinate activities.
• Arrange travel and process reimbursements and invoices.
• Operate office machines (copier, fax, computer).
• Prepare facility rental forms, coordinate events and rental charges.
• Assist with budget preparation and office supplies management.
• Support students with problems or referrals to appropriate staff.

Skills

Calendar management

Document preparation

Proofreading

Office communication

Education

Associate’s degree or two-year college

High School diploma or GED

Tools

Computerized applications

Job description

Compensation Range:Position Summary:Hiring compensation range: $18.04 to $19.84 per hour depending on qualifications.Job Summary:Provides advanced secretarial, administrative and clerical support to assigned office(s) to ensure effective and efficient daily office operations. May also assist department(s) with the operation of computerized applications.Composes and/or types and distributes accurate correspondence, memorandums, administrative procedures, etc. Compiles and prepares various reports as requested.Prepares and processes material for and may attend various committee meetings; types minutes from meetings.Provides assistance to assigned staff member(s) by scheduling appointments and maintaining calendar, and by organizing, coordinating and prioritizing activitiesSets-up and maintains current office files and computer databases, both hardcopy and computer files.Receives incoming calls and responds to questions or directs calls as appropriate.Opens, distributes and prioritizes mail.Handles travel arrangements as required; processes reimbursements, approved invoices, payroll and various paperwork to ensure timely and efficient flow of paperwork.Operates various office machines including copier, FAX, computer, etc.Orders and maintains adequate inventory of office supplies; prepares requisitions.Assists students with problems and/or complaints or refers to appropriate office or personnel.May assist in the preparation of the annual office budget.May provide direction or assistance to lower level office clerical staff member(s).Performs other similar and related duties as requested.Job Duties:Types, proofreads, distributes accurate correspondence, memorandums, schedules; bases on information generated by requestor; prepares payroll.Compiles and prepares reports and types specialized materials using computer graphics/charts based on information received by requestor.Maintains accurate and current office files and records, both hardcopy and computer files.Provides direction to assigned student schedules work hours.Answer telephone and responds t routine questions, directs questions, directs calls or takes messages as appropriate. Orders supplies; equipment and calls for service as required.Prepares facility rental forms and agreements; determines rental charges, prepares invoices and collects rental payments.Coordinates and schedules all facilities use at the Campus and acts as the point person for facilities use events.Coordinates activities of campus personnel involved in the set up and preparation of College facilities when used for events; meets with campus personnel.Interacts with outside groups to arrange rental of college facilities.Maintains License agreements and facility usage databases.Minimum QualificationsThe position requires at least an Associate’s degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience. The position requires at least a High School diploma or GED equivalent if substituting experience for education.Closing Date: Open Until FilledHillsborough Community College is an Equal Opportunity Employer, we believe that diversity and inclusion among our applicants and employees is critical to our success as a community partner.All qualified applicants will receive consideration for employment opportunities without regard to race, color, religion, sex, pregnancy, national origin, age, physical/mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, and military/veteran status.Preference will also be given to veterans and spouses who are eligible under the Veterans' Preference Law. At time of application, submittal of Form DD214 is the minimum requirement for veterans' preference claim. Note: Please upload your DD214 as an attachment as part of your application at the time of submission.The selected candidate identified for this position will be required to successfully complete a Level II criminal background check, which includes fingerprinting.Hillsborough Community College participates in the US E-Verify program.Apply Today to join our team