Campus Administrative & Scheduling Specialist

Daemen University; Buffalo (NY); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan with employer 8% match

Long term disability insurance

Tuition waiver for employees and their

Dependent tuition waiver

Job summary

Daemen University in Buffalo, NY is seeking a detail‑oriented administrative assistant to provide clerical support and professional reception. You will manage budgets, purchase requisitions, and department communications while supporting faculty with course management and scheduling needs.

The role requires strong Microsoft Office skills, the ability to multi‑task, and reliable collaboration with campus staff. Full‑time with a comprehensive benefits package is offered.

Qualifications

• High school diploma or equivalent and one year of administrative assistant/secretarial experience.
• Microsoft proficiency is required.
• Must work cooperatively with all department personnel and campus community.
• Ability to multi-task, with strong communication, accuracy, and attention to detail.
• Prolonged sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.
• Ability to move around the office to access filing cabinets and office machinery.

Responsibilities

• Maintain budget data and files; process purchase requisitions.
• Department supply ordering.
• Facilities/maintenance requests as needed.
• Instructional technology and technology service requests.
• Print Shop ordering and pickup.
• Collect and file student documents; maintain related databases.
• Oversee maintenance of all office equipment, supplies, and repairs.
• Answer PT Department inquiries; take messages or redirect as needed.
• Process exams (Scantrons) and forward results to faculty.
• Student assessment proctoring as needed.
• Assist faculty in course management needs as requested.
• Schedule and coordinate meeting spaces; use reservation calendars.
• Schedule Program Director's/Department Chair's appointments using Google calendar.
• Perform clerical duties: filing, copying, print shop and publications orders, AV equipment, room reservations, food orders, requisitions.
• Receive, distribute, and manage daily department mail.
• Assist with meeting arrangements including room reservations, invites, dining, and vendor coordination.
• Prepare and update student academic advisor lists; maintain Google Drive email lists.
• Professional-phase student instrument/tool kits: quotes, order, prepare during summer.
• APTA rosters for new professional-phase class.
• Proctoring exams as needed.

Skills

Administrative experience

Microsoft Office

Communication skills

Multi-tasking

Detail-oriented

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Google Drive

Google Calendar

Job description

Daemen University in Buffalo, NY is seeking a detail‑oriented administrative assistant to provide clerical support and professional reception. You will manage budgets, purchase requisitions, and department communications while supporting faculty with course management and scheduling needs.

The role requires strong Microsoft Office skills, the ability to multi‑task, and reliable collaboration with campus staff. Full‑time with a comprehensive benefits package is offered.