University Administrative Assistant—Campus Support

Daemen University; Town of Amherst (NY); On-site; USD 44,083,000 - 47,527,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Long-term disability insurance

Tuition waiver

Paid time off

Job summary

Daemen University is seeking an administrative assistant to provide clerical support and informative reception for the department. The role involves budget data maintenance, purchase requisitions, inventory, and scheduling.

You will assist faculty with course management, coordinate room reservations, and handle inspections of printers, AV equipment, and publications orders. The position requires a high school diploma with at least one year of admin experience and strong Microsoft Office skills.

Qualifications

• High school diploma or equivalent and one year of administrative assistant/secretarial experience.
• Proficient in Microsoft Office and basic computer skills.
• Strong cooperative and collaborative work with department personnel and campus community.
• Ability to multi-task with accuracy and attention to detail.
• Able to sit for long periods and lift up to 15 pounds.
• 2- or 4-year degree preferred.

Responsibilities

• Provide clerical support to the department and informative reception to campus or departmental visitors.
• Maintain budget data and files; process purchase requisitions according to protocol.
• Handle department supply ordering and facilities/maintenance requests as needed.
• Coordinate instructional technology requests, print shop orders, and exam processing.
• Maintain and update student advisor lists and email lists in Google Drive.
• Schedule meeting spaces and coordinate room reservations; manage calendars.
• Assist with faculty needs for course management and related tasks.
• Receive, distribute and manage department mail; assist with meeting arrangements.

Skills

Administrative experience

Microsoft Office

Communication skills

Multi-tasking

Attention to detail

Lifting up to 15 pounds

Education

High school diploma or equivalent

2- or 4-year degree preferred

Job description

Daemen University is seeking an administrative assistant to provide clerical support and informative reception for the department. The role involves budget data maintenance, purchase requisitions, inventory, and scheduling.

You will assist faculty with course management, coordinate room reservations, and handle inspections of printers, AV equipment, and publications orders. The position requires a high school diploma with at least one year of admin experience and strong Microsoft Office skills.