Campus Admin & Student Services Coordinator

University of Houston System; Houston (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

The Administrative Assistant at University of Houston System provides administrative and operational support to a department, division, or academic unit, serving as a key contact for faculty, staff, students, and visitors while ensuring efficient office operations and excellent customer service.

Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, records management, and coordinating events.

Qualifications

• High School Diploma or GED.
• Minimum of one year of administrative, clerical, or office support experience.
• Proficiency with Microsoft Office Suite and standard office software.

Responsibilities

• Administrative Support: Provide administrative support to department leadership, faculty, and staff. Manage calendars, schedule meetings, and coordinate appointments. Prepare, edit, and distribute correspondence, reports, presentations, and other documents.
• Customer Service and Communication: Serve as the first point of contact for students, faculty, staff, and visitors. Provide accurate information regarding departmental services and procedures. Assist with resolving routine questions and concerns professionally and courteously.
• Records Management: Maintain departmental files, records, and databases. Ensure accuracy and confidentiality of student, employee, and departmental information. Assist with data entry, record retention, and document management activities.
• Meeting and Event Coordination: Schedule and coordinate meetings, workshops, and special events. Assist with tracking expenses and monitoring office resources. Support procurement and vendor communication activities.

Skills

Customer service

Communication

Multitasking

Organizational skills

Education

High School Diploma or GED

Associate's degree

Tools

Microsoft Office Suite

Job description

The Administrative Assistant at University of Houston System provides administrative and operational support to a department, division, or academic unit, serving as a key contact for faculty, staff, students, and visitors while ensuring efficient office operations and excellent customer service.

Responsibilities include managing calendars, scheduling meetings, preparing documents, handling correspondence, records management, and coordinating events.