Camp Administrator

Maine Tasting Center; Wiscasset (ME); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Housing on campus during summer

Health, dental, and vision insurance

403B retirement plan

Professional development funds

Meals on campus

On-campus housing during summer

Job summary

Camp Chewonki is seeking a Camp Administrator to run the camp office, serving families from inquiry to enrollment and beyond. You will manage enrollment using CampMinder and Salesforce, coordinate travel logistics, and oversee summer operations on campus.

You will live on campus during the summer, contribute to front desk activities, and help ensure a welcoming, well‑organized environment for campers and staff. Strong communication and logistics skills are essential.

Qualifications

• Criminal background check and MVR required.
• Valid Driver’s License.
• Must be at least 21 years old.
• Strong organizational and written/verbal communication skills.
• Ability to operate in high-paced environments.
• Experience with enrollment systems is a plus.
• Hybrid remote schedule experience preferred.

Responsibilities

• Serve as the primary contact for prospective and returning families via phone, email, and campus tours.
• Manage end-to-end enrollment in CampMinder and Salesforce, tracking waitlists and processing leads.
• Guide families through registration, required documentation, financial aid steps, and payment processes.
• Coordinate and plan recruitment and reenrollment events (virtual and in-person).
• Manage camp communications, newsletters, information mailings, and live webinars.
• Coordinate travel and shuttle logistics for seasonal staff and campers with families and shuttle services.
• Procure campsite reservations and wilderness permits for trips and campsites.
• Track inventory and assist with supply ordering and staff certifications.
• Live on campus with housing during the summer and setup front desk operations.

Skills

Organizational skills

Communication skills

Detail-oriented

Google Workspace

Tools

CampMinder

Salesforce

Google Workspace

Job description

Ready to bring your organizational superpower to the midcoast of Maine? Camp Chewonki is looking for an energetic, systems‑savvy, and friendly Camp Administrator to serve as a pivotal member of our vibrant camp community.

As our Camp Administrator, you are the heart of the camp office and the main point of contact for our families. You will orchestrate the administrative engine that powers our life‑changing summer programs—from guiding families through their very first enrollment inquiry to organizing travel days and managing our summer office. If you thrive on logistical precision, love building connections with families, and want to spend your summer living and working on our gorgeous coastal campus, this is the role for you.

• Location: Wiscasset, Maine
  • Hybrid or In-Person
  • Must be able to work on campus intermittently and full‑time from June to August
  • Summer season 6 days a week schedule
• Schedule: Full-time, Year-Round
• Exempt/Non-exempt: Non-Exempt
• Reports to: Camp Director

Key Responsibilities

Enrollment & Family Relations

• Serve as the primary, welcoming point of contact for prospective and returning families via phone, email, and campus tours.
• Manage end-to-end enrollment in CampMinder and Salesforce, tracking waitlists, processing leads, and maintaining high data integrity.
• Guide families seamlessly through registration, required documentation, financial aid steps, and payment processes.
• Coordinate and plan recruitment and re-enrollment events (both virtual and in-person), supporting our commitment to making camp accessible to a wide range of families.

Operations & Systems Management

• Manage camp communication systems, including newsletters, informational mailings, participant letters, and live webinars.
• Handle travel and shuttle logistics for seasonal staff and campers in coordination with families and charter services.
• Procure necessary campsite reservations and wilderness permits for cabin, backcountry, and contract trips.
• Track inventory, assist with supply ordering, and coordinate required staff certifications.

In-Season Summer Operations

• Live on campus with housing provided, working a seasonal six-day-a-week schedule during the summer session.
• Set up and oversee the summer office space and front desk operations to welcome visitors and staff.
• Play a central role in executing seamless camper arrival and departure days, staff celebrations, and session paperwork.
• Manage camp mail, camper binders, and daily administrative needs while sharing meals and community life on campus.

Qualifications

• Must pass a Criminal Background Check, including Motor Vehicle Record.
  • Valid Driver’s License approved by Chewonki’s insurance carrier.
• Must be at least 21 years old.
• Strong organizational skills and detail-oriented.
• Excellent verbal and written communication skills.
• Ability to function well in high‑paced and sometimes stressful environments.
• Proficiency with Google Workspace.
• Proficiency with CampMinder database (on-the-job training available).
• Proficiency with Salesforce.
• Experience working independently and on a hybrid remote schedule.
• Must have a home workspace with internet that supports Zoom meetings and events (if working hybrid).
• Attend required onboarding and training sessions (in-person/on campus).

Physical Requirements

• Must be able to lift 40 lbs at a time.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to travel as needed.

Pay & Benefits:

• $20 - $25 / Hour.
• Health, dental, and vision insurance.
• Life, long term and short term disability insurance.
• 403B Retirement Plan.
• Access to professional development funds.
• Eligible to join delicious meals on campus during shifts.
• Chewonki provided housing during the summer season.

Why Join Camp Chewonki?

You will be part of a mission‑driven community dedicated to growth, outdoor adventure, and transformative summer experiences. We offer a collaborative environment, the beauty of coastal Maine, and housing provided during the summer season.

Camp Chewonki is an equal opportunity employer committed to creating an inclusive environment for all employees and participants.