Call Center Representative

Orthopedic Associates of Lancaster, LTD; Willow Street (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Orthopedic Associates of Lancaster, LTD is seeking a dedicated Call Center Representative to join our Lebanon/Willow Street area team. This role handles patient calls, schedules appointments across subspecialties, and ensures accurate patient data entry within our EMR system.

The ideal candidate will multi-task efficiently while delivering a patient‑first experience in a fast-paced orthopedic setting. You will triage inquiries, confirm visits, and coordinate care with clinicians and staff, all

Qualifications

• High School Diploma or equivalent required.
• Experience working with the public is required.
• Excellent verbal communication and the ability to manage multiple tasks.

Responsibilities

• Serve as the primary point of contact for incoming patient calls and provide courteous service.
• Schedule patient appointments per provider-specific protocols and clinical urgency.
• Accurately triage calls to departments or staff based on patient needs.
• Coordinate new and established patient visits and maintain scheduling accuracy.
• Utilize EMR systems to document interactions and support continuity of care.
• Conduct outbound calls for appointment confirmations and rescheduling.

Skills

Customer service

Verbal communication

Multitasking

Attention to detail

Education

High School Diploma or equivalent

Tools

Epic EMR

Windows-based software

Job description

Join Our Team at Orthopedic Associates of Lancaster (OAL)At Orthopedic Associates of Lancaster (OAL), we’re more than just a medical practice—we’re a trusted part of the community. For generations, families across Central Pennsylvania have turned to us for expert orthopedic care delivered with compassion, innovation, and integrity.With five convenient locations—Lancaster, Willow Street, Manheim (at the Spooky Nook Sports Complex), Lebanon, and Ephrata—OAL offers a dynamic and patient-centered work environment. We’re proud to be consistently recognized for our cutting-edge technology, advanced procedures, and warm, professional staff. Our team includes not only leading orthopedic physicians and surgeons, but also dedicated professionals across clinical and administrative roles who make exceptional care possible every day.OAL is privately owned by our surgeons and supported by a team of 400+ employees who share a commitment to excellence. At our Lancaster and Lebanon campuses, we operate our own outpatient orthopedic surgery center—NPSC—where we perform a wide range of surgeries, including total joint replacements, using the most advanced techniques available.When you join OAL, you're joining a respected organization where your work makes a difference. Whether you’re clinical, clerical, or somewhere in between, we offer a culture of collaboration, opportunity, and purpose—all in service of helping people live stronger, healthier lives.Call Center RepresentativePosition Type: Full-time/No weekends/No HolidaysLocation: Lebanon, PA or Willow Street, PAOrthopedic Associates of Lancaster (OAL) is one of the most respected orthopedic practices in the area, providing trusted care for generations throughout Central Pennsylvania. Our Locations consist of Lancaster, Willow Street, Manheim, and Lebanon, PA. OAL is a progressive practice that prides itself on quality service and patient care.Summary/Objective:We are seeking a highly organized and patient-focused Call Center Representative to support a fast-paced, multi-specialty orthopedic practice. This role serves as the first point of contact for patients and plays a critical role in coordinating care across various orthopedic subspecialties (e.g., sports medicine, joint replacement, hand, trauma, and pain management).The ideal candidate demonstrates strong critical thinking skills, the ability to navigate complex scheduling protocols, and a commitment to delivering an exceptional patient experience while managing high call volumes.Essential Functions:Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Serve as the primary point of contact for incoming patient calls, delivering professional, courteous, and efficient service at all times.Schedule patient appointments in alignment with provider-specific protocols, subspecialty requirements, and clinical urgency.Accurately triage calls to appropriate departments, providers, or clinical staff based on patient needs.Coordinate new and established patient visits, including appropriate appointment types (e.g., follow-ups, post-ops, urgent visits, second opinions).Maintain a working knowledge of multiple orthopedic subspecialties to ensure accurate scheduling and call handling.Collect, verify, and update patient demographic and insurance information with a high degree of accuracy.Utilize electronic medical record (EMR) systems to document interactions, manage scheduling workflows, and support continuity of care.Conduct outbound calls for appointment confirmations, rescheduling, follow-ups, and coordination with referring providers or facilities.Collaborate with clinical and administrative teams to resolve scheduling conflicts and optimize provider templates.Adhere to organizational policies, HIPAA regulations, and patient confidentiality standards.Performs other related duties as assigned.Required QualificationsHigh School Diploma or equivalent.Proficiency with windows-based computer programs.Minimum of one (1) year of experience working with the public.Preferred QualificationsPrior experience in a medical call center or physician practice, ideally within orthopedics or a multi-specialty setting.Experience with Epic or other electronic medical record (EMR) systems is strongly preferred.Familiarity with insurance verification processes and referral requirements.Ability to quickly learn and apply provider-specific scheduling guidelines and workflows.Strong attention to detail and problem-solving skills.Professional demeanor with a patient-first mindset and a positive, adaptable attitude.Excellent verbal communication skills and the ability to manage multiple tasks simultaneously.Demonstrated ability to work independently and as part of a team in a fast-paced setting.Our Commitment to Inclusivity:At OAL and its affiliated organizations, we are dedicated to fostering an inclusive workplace environment. Discrimination against qualified individuals based on protected veteran status, disability, race, color, religion, sex, national origin, sexual orientation/gender identity, or any other legally protected category is strictly prohibited by applicable federal, state, or local laws. We actively engage in affirmative action initiatives to recruit, hire, and promote individuals without regard to race, color, religion, sex, national origin, sexual orientation/gender identity, protected veteran status, or disability.Equal Employment Opportunity (EEO) Compliance:We are committed to ensuring accessibility for all users on our website. If you encounter any accessibility issues or require assistance with the application process, please reach out to us via the provided email address below.For accommodation requests, please contact our Human Resources department at [e-mail].