CA - LOS ANGELES Legal Support Specialist

Jones Day; Los Angeles (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

Jones Day in Los Angeles is seeking a Legal Support Specialist to assist attorneys and administrative staff. Responsibilities include preparing, proofreading, and editing legal documents, formatting, opening matters, file management, travel arrangements, and expense processing.

Hours are 9:00 AM–5:30 PM, Monday–Friday, with occasional overtime. Required are a high school diploma (degree preferred) and at least seven years of legal secretarial experience, along with proficiency in

Qualifications

• Minimum of seven years of secretarial experience in a legal environment.
• Expertise in civil litigation including federal and state court filings.
• Proficient in Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Superior administrative competencies including effective verbal and written communication skills.
• Solid proofreading skills and strong attention to detail.
• Exceptional time management and organizational skills; able to respond to changing priorities.
• Strong service orientation and ability to work in a team environment.
• Ability to establish effective working relationships with lawyers, clients, and others outside the Firm.

Responsibilities

• Preparing, proofreading, and editing legal documents.
• Document formatting and processing new business requests and opening new matters.
• File management, conference and travel arrangements, expense report processing, time entry.
• Occasional overtime as needed.

Skills

Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Verbal & written communication

Proofreading

Time management

Education

High school diploma

Degree preferred

Job description

Summary of Essential Duties and Responsibilities:

As part of a team, the Legal Support Specialist is responsible for providing support to attorneys and other specialized assistance to administrative personnel. Primary responsibilities include preparing, proofreading, and editing legal documents, document formatting, processing new business requests and opening new matters, file management, conference and travel arrangements, expense report processing, time entry, and other duties as required. The hours for this position are from 9:00 AM – 5:30 PM, Monday – Friday. Must be available for occasional overtime as needed.

Required Qualifications:

• High school diploma; degree preferred.
• Minimum of seven years of secretarial experience in a legal environment.
• Expertise in civil litigation including federal and state court filings.
• Proficient in Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Must have superior administrative competencies including effective verbal and written communication skills.
• Solid proofreading skills and strong attention to detail.
• Exceptional time management and organizational skills. Ability to respond to changing priorities.
• Must have strong service orientation and ability to work in a team environment.
• Ability to establish effective working relationships with lawyers, clients, and others outside the Firm.

Jones Day offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The starting pay scale for this Los Angeles position is $95,000 - $120,000.

Qualified applicants with criminal histories will be considered for the position in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.