C‑Suite Executive Assistant & Travel Coordinator

Talentify; Rosemont (IL); On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

Life insurance

Disability Insurance

Parental Leave

401(k) with company match

FSA

Employee Stock Purchase Plan

Critical Illness Insurance

Pet Insurance

Transportation and Commuting Benefits

EAP

Job summary

First Insurance Funding, a Wintrust subsidiary, seeks an Executive Assistant to manage calendars, meetings, and travel for the CEO, President, and COO. You will assist in meeting prep, event coordination, and reporting, thriving in a client-intensive environment.

Ideal candidates are highly organized, detail-oriented, and self-motivated, with experience in finance/insurance and a strong integrity culture. This onsite role supports executive leadership and company events in Rosemont, IL.

Qualifications

• 3-5 years of relevant experience.
• Adhering to pre-established timetables without compromising quality.
• Anticipate leadership needs by proactively managing complex calendars.
• Manage logistics for meetings and presentations including booking venues and prep materials.
• Highly proficient in Microsoft Suite.
• Background in financial or insurance industry a plus.
• High integrity to build trust with senior leadership and partners.

Responsibilities

• Managing the daily schedule and travel of CEO, President, and COO.
• Scheduling and organizing travel itineraries and travel arrangements; assisting with expense reports.
• Set up/coordinating meetings; coordinating vendors and catering for meetings.
• Prepare agenda decks and collect updates from executives.
• Create name tags and support company meetings.
• Generate and share reports; coordinate visits for guests or candidates.
• Administrative support including filing, copying, and typing.
• Order and coordinate personal travel and reservations as needed.

Skills

Calendar management

Travel coordination

Meeting logistics

Microsoft Office

Integrity

Tools

Microsoft Office Suite

Job description

First Insurance Funding, a Wintrust subsidiary, seeks an Executive Assistant to manage calendars, meetings, and travel for the CEO, President, and COO. You will assist in meeting prep, event coordination, and reporting, thriving in a client-intensive environment.

Ideal candidates are highly organized, detail-oriented, and self-motivated, with experience in finance/insurance and a strong integrity culture. This onsite role supports executive leadership and company events in Rosemont, IL.