Executive Assistant

Wintrust Financial Corporation; Rosemont (IL); On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

401(k) with company match

Job summary

Wintrust Financial Corporation is seeking an experienced Executive Assistant to manage complex calendars and travel for the CEO, President, and COO. You will coordinate meetings, prepare materials, and handle expenses with a high level of professionalism.

The role requires 3–5 years of administrative experience, strong MS Office skills, and the ability to work independently in a fast-paced environment. On-site role with family-friendly hours and comprehensive benefits.

Qualifications

• 3-5 years of relevant experience in an administrative/support role.
• Ability to manage complex calendars and scheduling for senior leaders.
• Experience coordinating travel, meetings, venues, and catering.

Responsibilities

• Manage daily schedule and travel for executives (CEO, President, COO).
• Schedule travel itineraries and arrangements (air, hotel, car services).
• Assist with expense reports and meeting setup.
• Coordinate meetings, venues, catering, and materials.
• Support special projects and executive communications.
• Generate and share reports and updates.

Skills

Calendar management

Executive support

Microsoft Office

Travel coordination

Meeting coordination

Tools

MS Office

Job description

As one of the largest premium finance companies in the country, FIRST Insurance Funding provides full premium finance services, plus additional services built specifically for agencies. We pride ourselves on the variety of incentive programs, services, and technology we offer. This not only helps grow the agents, brokers, and companies we partner with, but also helps them better serve their clients. FIRST Insurance Funding is a subsidiary of Wintrust, a financial services company with more than $66 billion in assets.

Why join us? An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 11 years) and Employee Recommended award by the Globe & Mail (past 6 years).

Competitive pay and discretionary or incentive bonus eligible.

Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few.

Family-friendly work hours.

With 200+ community bank locations, we offer opportunities to grow and develop in your career.

Promote from within culture.

Why join this team? We have a culture that encourages an entrepreneurial spirit. We offer multiple opportunities for development and upward mobility.

What You'll Do

• Managing the daily schedule and travel of CEO, President, and COO.
• Scheduling and organizing travel itineraries and travel arrangements (airline, hotel, car services).
• Assisting with expense reports.
• Assist in setting up/coordinating meetings.
• Working with vendors on external venues.
• Coordinating catering and meals for meetings.
• Keeping Track of monthly executive Meetings.
• Sending Reminders to Team Members.
• Creating agenda Deck by collecting and consolidating updates from other executives.
• Keeping track & Scheduling special events.
• Putting resources out for meetings.
• Creating Name Tags for CEO & Team Members.
• Tracking meetings, agenda setting, gathering information, deck assimilation, designing announcement slides for all company meetings.
• Support projects for the Managing Sales Directors.
• Administrative support including filing, copying, and typing correspondence, presentations, spreadsheets, etc.
• Ability to run and manage business, including but not limited to: ordering and coordinating personal travel including car services, flight reservations, restaurant reservation, etc.
• Generate and share reports.
• Coordinate visits of outside guests or candidates.
• All other tasks as assigned and requested.

Qualifications

• 3-5 years of relevant experience.
• Proven experience of recognizing the necessity of adhering to pre-established timetables without compromising on quality.
• Anticipate the needs of leadership by proactively managing complex calendars.
• Ability to manage seamless logistics for meetings and presentations including booking venues and prepping materials.
• Highly proficient in Microsoft Suite.
• Background in financial or insurance industry a plus.
• High degree of personal integrity to build and maintain trust across senior leadership, internal teams and external partners.

Benefits

• Medical Insurance
• Dental
• Vision
• Life insurance
• Accidental death and dismemberment
• Short-term and long term Disability Insurance
• Parental Leave
• Employee Assistance Program (EAP)
• Traditional and Roth 401(k) with company match
• Flexible Spending Account (FSA)
• Employee Stock Purchase Plan at 5% discount
• Critical Illness Insurance
• Accident InsuranceTransportation and Commuting Benefits
• Banking Benefits
• Pet Insurance Compensation

The estimated hourly rate for this role is $27.00 - $39.50 along with eligibility to earn an annual bonus. Actual salaries may vary based on several factors, such as a candidate’s qualifications, skills and experience.

#LI-ONSITE

Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life. To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success.

Wintrust provides community and commercial banking, specialty finance and wealth management services, delivering the sophisticated solutions of a large bank through a relationship-focused approach built from our community banking roots.

Wintrust may collect personal information from you in connection with the application process. Wintrust complies with the California Consumer Privacy Act of 2018, and its policy may be found here Click here for Equal Opportunities.