C-Suite Executive Assistant: Strategic Support & Presentations

LL Global, Inc.; Atlanta (GA); On-site; USD 85,000 - 110,000; Full time

Job summary

LIMRA and LOMA are seeking an experienced Executive Assistant to support several busy C-Suite executives. The role focuses on ensuring executives are prepared for staff meetings, board meetings, member presentations, and industry conferences as platform speakers.

The position requires creating high-impact presentations, synthesizing internal research, and managing related logistics while interfacing with executive assistants from senior leaders at major industry companies.

Qualifications

• Bachelor’s degree in Business Administration, Communication, or related field preferred.
• 6+ years of experience as an Executive Assistant or similar role, preferably in an association or industry setting.
• Advanced proficiency with Microsoft 365 collaboration tools including Teams, SharePoint, Outlook, PowerPoint, and Excel; Salesforce experience a plus.
• Strong research and analytical skills with ability to synthesize complex information.
• Experience supporting multiple executives at the Vice President or C-suite level preferred.
• Experience supporting technology leaders or working within technology-focused organizations preferred.

Responsibilities

• Manage calendars, schedule appointments, coordinate travel, and process expense reports.
• Simultaneously support multiple senior executives while balancing competing priorities and deadlines.
• Coordinate activities across executive leadership to ensure alignment and execution of key priorities.
• Prepare and compile materials for board meetings and industry events.
• Draft meeting minutes and maintain accurate records.
• Serve as liaison between leadership and external stakeholders.
• Create executive-level presentations for Board meetings, member-company audiences, conferences and industry events.
• Translate executive objectives into structured, persuasive content.
• Research and consolidate data from internal reports and subject matter experts.
• Prepare talking points, handouts, and supporting materials for meetings and speaking engagements.
• Plan and coordinate industry meetings, seminars, and workshops.
• Handle venue booking, registration, and audiovisual setup.
• Collaborate with cross-functional teams for reports and projects.
• Coordinate and provide administrative support for internal IT department meetings, including scheduling, agenda preparation, meeting logistics, note-taking, and follow-up on action items.
• Assist in creating and distributing communication materials.
• Manage incoming correspondence and maintain organized records.
• Serve as backup for Chief of Staff supporting Board of Directors meetings and Chief Administrative Officer.

Skills

Executive support

Calendar management

Communication

Confidentiality

Multitasking

Research & analysis

Education

Bachelor’s degree in Business Administration, Communication, or related field

Tools

Microsoft 365 (Teams, SharePoint, Outlook, PowerPoint, Excel)

Salesforce

Job description

LIMRA and LOMA are seeking an experienced Executive Assistant to support several busy C-Suite executives. The role focuses on ensuring executives are prepared for staff meetings, board meetings, member presentations, and industry conferences as platform speakers.

The position requires creating high-impact presentations, synthesizing internal research, and managing related logistics while interfacing with executive assistants from senior leaders at major industry companies.