C-Suite Executive Assistant | Strategic Admin Partner

Access Labs; Town of Florida (NY); On-site; USD 100,000 - 140,000; Full time

Job summary

Access Medical Labs seeks an Executive Assistant to provide high-level administrative support to multiple ELT members. The role is a trusted partner to executive leadership, managing complex calendars, travel, and confidential communications with discretion in a fast-paced setting.

The ideal candidate is highly organized, proactive, and capable of handling multiple priorities while maintaining professionalism and attention to detail across leadership, board, and department interactions.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Minimum of 5 years of experience supporting senior executives or C-suite leaders.
• Experience supporting multiple executives simultaneously preferred.
• Exceptional organizational, planning, and time-management skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills with professional business acumen.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong attention to detail and commitment to accuracy.
• Ability to exercise discretion and maintain confidentiality with sensitive information.
• Demonstrated ability to work independently, take initiative, and solve problems proactively.
• Strong interpersonal skills with the ability to build relationships across all levels.

Responsibilities

• Provide comprehensive administrative support to multiple ELT members, ensuring priorities and strategic initiatives remain on track.
• Manage complex calendars, schedule meetings, coordinate appointments, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare meeting agendas, presentations, reports, correspondence, and other business documents as necessary.
• Attend meetings as requested, record notes, track action items, and follow up to ensure completion.
• Serve as a liaison between executives, internal departments, clients, vendors, and external business partners.
• Screen, prioritize, and route incoming communications while exercising sound judgment and confidentiality.
• Assist with planning and coordination of leadership meetings, board meetings, department meetings, and company events.
• Organize and maintain confidential files, records, contracts, and executive documentation.
• Support special projects, research assignments, data collection, and analysis as directed by executive leadership.
• Track deadlines, deliverables, and key initiatives to ensure timely execution across departments.
• Process expense reports, invoices, purchase requests, and other administrative documentation as needed.
• Anticipate executive needs and proactively identify solutions to improve efficiency and productivity.
• Maintain strict confidentiality regarding financial, operational, strategic, personnel, and company information.
• Perform additional duties and special projects as assigned.

Skills

Calendar management

Executive support

Communication

Project coordination

Discretion & confidentiality

MS Office proficiency

Education

Bachelor’s degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Access Medical Labs seeks an Executive Assistant to provide high-level administrative support to multiple ELT members. The role is a trusted partner to executive leadership, managing complex calendars, travel, and confidential communications with discretion in a fast-paced setting.

The ideal candidate is highly organized, proactive, and capable of handling multiple priorities while maintaining professionalism and attention to detail across leadership, board, and department interactions.