Senior Executive Assistant for C-Suite | HR & Admin Ops

RealREPP; Irvine (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

RealREPP is seeking an organized Executive Assistant in Orange County to support the C-Suite and the HR/finance functions. This role requires managing calendars, coordinating meetings, and ensuring confidential handling of sensitive information.

You will perform document management, travel coordination, onboarding logistics, and executive support. A Bachelor’s degree and 3+ years of executive support are essential, with strong MS Office skills and professional communication.

Qualifications

• Bachelor’s Degree required.
• Minimum 3 years supporting a C-Suite Executive.
• Financial or legal background is highly desirable.
• Handle confidential information with diplomacy and discretion.
• Demonstrate the highest level of integrity, confidentiality, and trustworthiness.
• Excellent interpersonal and communication (written and verbal) skills required.
• Experience with composing letters and email communications to internal/external customers.
• Ability to prioritize workload, multitask, and meet deadlines.
• Flexible for after-hours availability and adaptable to change.
• Self-motivated, team player who can work independently.

Responsibilities

• Assist in managing the daily calendar and scheduling internal and external meetings.
• Provide office and executive support including document organization, agendas, and travel coordination.
• Support HR and accounting-related tasks, invoices, onboarding logistics, and confidential information handling.
• Assist in team celebrations, events, and company communications.
• Coordinate onboarding, HR programs, and annual training events.
• Maintain confidentiality of team member and business matters.
• Support logistics for HR meetings, leadership trainings, and vendor interactions.
• Handle FedEx/mail and travel arrangements as needed.
• Support a fast-paced environment with attention to detail.

Skills

Calendar management

Executive support

Interpersonal communication

Discretion & integrity

MS Office proficiency

Team player

Adaptability

Education

Bachelor’s degree

Tools

MS Office

Job description

RealREPP is seeking an organized Executive Assistant in Orange County to support the C-Suite and the HR/finance functions. This role requires managing calendars, coordinating meetings, and ensuring confidential handling of sensitive information.

You will perform document management, travel coordination, onboarding logistics, and executive support. A Bachelor’s degree and 3+ years of executive support are essential, with strong MS Office skills and professional communication.