C-Suite Executive Assistant — Hybrid & Governance

Troutman Pepper; United States; Hybrid; USD 75,000 - 95,000; Full time

Job summary

Troutman Pepper is seeking an Executive Assistant to provide comprehensive executive-level administrative and operational support to the Firm’s managing and C-suite leaders. You will manage calendars, travel, expenses, and governance materials, coordinating complex scheduling and communications across stakeholders.

The role requires strong confidentiality, exceptional organization, and the ability to navigate a fast-paced, hybrid work environment.

Qualifications

• Ability to handle highly confidential information with professionalism, integrity, and sound judgment.
• Proven track record managing multiple priorities and deadlines while delivering accurate results.
• Strong communication and collaboration across senior leadership and staff.

Responsibilities

• Manage Managing Partner's calendar, meetings, travel, expenses, and projects.
• Oversee monthly pre-bill process for the Managing Partner.
• Support senior leaders with meetings, travel, reports, and governance materials.
• Coordinate scheduling and information flow; anticipate impacts to add value.
• Handle travel logistics and advance bookings for offices.
• Refine internal processes to support senior leaders and accelerate workflows.
• Respond to routine correspondence on behalf of the leaders.
• Prepare and distribute internal and external documents (reports, memos, letters).
• Maintain and regularly update files for the Managing Partner and chiefs.
• Plan work to meet priorities and firm goals; uphold best practices.
• Handle confidential information with discretion.

Skills

Discretion & confidentiality

Calendar management

Stakeholder comms

Project management

Budgeting

Relationship building

Written & verbal comms

Prioritization

Education

Bachelor’s degree

Job description

Troutman Pepper is seeking an Executive Assistant to provide comprehensive executive-level administrative and operational support to the Firm’s managing and C-suite leaders. You will manage calendars, travel, expenses, and governance materials, coordinating complex scheduling and communications across stakeholders.

The role requires strong confidentiality, exceptional organization, and the ability to navigate a fast-paced, hybrid work environment.