Executive Assistant

Troutman Pepper Locke LLP; Washington (District of Columbia); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Troutman Pepper Locke LLP seeks an Executive Assistant to support senior leaders, including the Managing Partner and C‑suite, with calendar management, travel, expense processing, and meeting logistics.

You will coordinate complex scheduling, prepare reports, and assist with governance activities and firmwide programs while maintaining discretion with confidential information.

Qualifications

• Bachelor’s degree or equivalent required.
• Ability to handle confidential information with discretion and integrity.
• Strong calendar, travel, and expense management capabilities.

Responsibilities

• Provide executive-level administrative and operational support to senior leaders.
• Maintain complex calendars, coordinate travel, and process expenses.
• plan meetings and logistics for in-person and virtual events.
• prepare reports, memos, and governance documents.
• draft and file governance records and meeting minutes.
• facilitate interdepartmental communication and project support.

Skills

Confidentiality

Calendar management

Travel coordination

Stakeholder management

Written communication

Project coordination

Budget management

Education

Bachelor’s degree

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team!

The Executive Assistant is responsible for providing comprehensive executive-level administrative and operational support to the Firm’s Managing Partner, Chief Administrative Officer, Chief Financial Officer, and Chief Human Resources Officer and oversees complex calendar management, travel coordination, expense administration, meeting planning and logistics, and other activities essential to the efficient operation of the Executive Leadership Team.

The Executive Assistant develops a thorough understanding of the firm’s business operations, strategic objectives, leadership priorities, and organizational structure to effectively support executive decision-making and serves as a key liaison between senior leadership and internal and external stakeholders, prepares and coordinates executive communications, and provides administrative and project support for governance activities, strategic initiatives, and firmwide programs.

Essential Responsibilities

• Serve as the key contact and support resource for the firm Managing Partner, including maintaining the Managing Partner’s calendar, scheduling meetings, and travel, submitting expenses, and managing other firm projects for the Managing Partner.
• Manage monthly pre-bill process for Managing Partner, including making narrative edits and liaising with Billing team.
• Provide ongoing support to the firm’s Managing Partner, Chief Administrative Officer, Chief Financial Officer, and Chief Human Resources Officer, including planning all logistical aspects of in-person and virtual meetings, preparing reports and information needed for interoffice travel, and communicating with attorneys and internal teams as needed.
• Coordinate complex scheduling and calendar management, as well as content and flow of information.
• Anticipating schedule impact and implications is important in adding value.
• Manage travel logistics and activities as needed, including advance bookings for offices identifying key stakeholders/issues.
• Maintain and refine internal processes that support senior leaders across the firm and coordinate internal and external resources to expedite workflows.
• Effectively and accurately respond to assigned routine correspondence on behalf of the Managing Partner and chiefs.
• Prepare and distribute internal and external documents, including reports, memos, and letters.
• Draft, maintain and regularly update the electronic and paper files of the Managing Partner and chiefs, including governance records and minutes.
• Plan and coordinate work to ensure that senior leaders’ priorities are met, firm goals are achieved, and best practices are upheld.
• Handle confidential information with discretion and professionalism, including amongst and between the Managing Partner and chiefs.

Required Knowledge, Skills, and Abilities

• Demonstrated ability to handle highly confidential and sensitive information with professionalism, integrity, and sound judgment.
• Proven success in managing multiple priorities and deadlines while consistently delivering accurate, timely, and high-quality results.
• Proven ability to build and maintain strong professional relationships, manage projects and budgets, and effectively balance competing priorities.
• Client-focused professional with a strong commitment to delivering exceptional service and fostering positive stakeholder relationships.
• Ability to collaborate effectively with individuals from diverse backgrounds and across all levels of the firm.
• Strong analytical, critical thinking, and problem-solving skills, with the ability to develop practical solutions and produce high-quality written work products.
• Exceptional organizational and project management skills, with the ability to coordinate multiple concurrent initiatives and achieve desired outcomes.
• Demonstrated ability to work collaboratively with attorneys, clients, internal business partners, and external vendors while fostering productive working relationships.
• Exceptional written, verbal, and interpersonal communication skills, with the ability to communicate effectively with a variety of audiences.
• Ability to work independently and collaboratively in a fast-paced environment while supporting efficient workflows, process improvements, and organizational objectives.
• Highly self-motivated and adaptable, with the ability to prioritize workload, manage competing demands, and thrive in both hybrid and in-office work environments.

Required Education

Bachelor’s degree or a combination of training, experience, and education that demonstrates the ability to perform the duties of the position.

Preferred Education

Preferred Education: N/A #LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs. This position description does not constitute a written or implied contract of employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that TroutmanPepperLocke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range: $75,000.00 - $95,000.00

About Us

Your experience is our difference. We aim to make a tangible and lasting difference for you and your business. As a client of our firm, you can expect us to be ahead of the curve in your industry, start closer to the right answer on your issue, and create more value.

What drives you, drives us. Troutman Pepper Locke helps clients solve complex legal challenges and achieve their business goals in an ever-changing global economy.

As a firm of more than 1,600 attorneys in 35 offices in the U.S., UK, and EU, including the 10 largest U.S. legal markets, we serve clients ranging from multinational companies to new market entrants across all major industry sectors, and offer differentiated experience in energy, financial services, health care and life sciences, insurance and reinsurance, private equity, and real estate. We put clients first. This service ethic manifests itself in everything we do, including through TroutmanPlus, our market-leading client value program. Through TroutmanPlus, we collaborate with clients to understand their unique needs and deliver customized solutions that add real value to their business.

A true service culture thrives on an inclusive environment of mutual support and collaboration — values we emphasize at every level of our firm. Delivering the best service to you depends on a work environment that embraces respect, inclusiveness, and teamwork, empowering every individual to contribute. The best ideas emerge when everyone has a seat at the table.

Corporate responsibility is central to our mission as we reach out to the communities we serve in meaningful partnerships and pro bono work. Individuals and groups firmwide contribute time and talent to the civic, cultural, charitable, educational, and professional organizations that matter to them.