Executive Admin & Operations Assistant

YMCA of South Hampton Roads; Chesapeake (VA); Hybrid; USD 25,000 - 34,000; Full time

Job summary

The YMCA of South Hampton Roads in Chesapeake, VA is seeking an Administrative Assistant to support the COO, CFO, and CGO with high-level administrative duties across operations and programming.

You will manage calendars, prepare reports, assist with budgeting and invoices, and help coordinate meetings, trainings, and events for internal and external customers. A strong customer-service mindset and confidentiality are essential.

Qualifications

• A minimum of 3 years of administrative experience supporting a training office or multiple individuals.
• Superior written and verbal communication skills.
• Professional and courteous demeanor with excellent customer service.
• Advanced knowledge of Microsoft Office and related tools.
• Strong confidentiality, analytical, and time management skills.

Responsibilities

• Provides admin support to the COO, CFO, and CGO.
• Manages calendars, meetings, and events coordination.
• Maintains files, records, and reports; prepares minutes and action items.
• Assists with billing, data entry, and financial reporting tasks.
• Supports event planning and on-site/off-site meetings.

Skills

Administrative experience

Microsoft Office

Communication skills

Confidentiality

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Google Docs

Google Mail

Adobe Acrobat Pro

Outlook

Job description

The YMCA of South Hampton Roads in Chesapeake, VA is seeking an Administrative Assistant to support the COO, CFO, and CGO with high-level administrative duties across operations and programming.

You will manage calendars, prepare reports, assist with budgeting and invoices, and help coordinate meetings, trainings, and events for internal and external customers. A strong customer-service mindset and confidentiality are essential.