Buyer Specialist

Virginia Information Technologies Agency - DHRM; Richmond (VA); On-site; USD 58,000 - 70,000; Full time

Job summary

The Department of Juvenile Justice seeks a Buyer Specialist to support procurement activities, ensuring timely, compliant, and cost-effective acquisitions to sustain agency operations.

The role handles fleet needs, surplus processing, and office supply management, including eVA purchases and coordination with VITA contracts, with a focus on accuracy and efficiency.

Candidates will manage telecommunication requests, maintain inventory records, and support end users with policy-compliant processes.

Qualifications

• Knowledge of DGS Fleet Management Policies and Procedures.
• Knowledge of State & Federal Surplus Property Policies and Procedures.
• Computer skills: Word, Excel, PowerPoint.
• Ability to learn fleet management software, Electronic Virginia (eVA) and VITA work order processes.

Responsibilities

• Support procurement activities to ensure timely, compliant, and cost-effective acquisitions.
• Assist with fleet-related issues: Voyager Cards, mileage, fuel, and maintenance, and maintain vehicle inventory.
• Process surplus requests and guide the surplus process with appropriate forms.
• Process office supplies to replenish the storeroom and manage the Central Office storeroom.

Skills

Fleet management policies

Surplus property policies

Microsoft Word

Excel

PowerPoint

eVA training

Education

Material Management / Fleet Management experience

Surplus Property Management experience

Tools

VITA systems

Job description

Title: Buyer Specialist

State Role Title: Purchas Agnts, Excpt Wholesle, Retl, and Farm Prod

Hiring Range: $58,100 – $70,384

Pay Band: 4

Agency: Department of Juvenile Justice

Location:Central Office

Agency Website: www.djj.virginia.gov

Recruitment Type: General Public – G

Job Duties

The Buyer Specialist is responsible for supporting the DJJ’s procurement activities by ensuring the timely, compliant, and cost-effective acquisition of goods and services necessary to support the agency operations.

The position assist all end users with all fleet-related issues. This includes, but is not limited to, the use of Voyager Cards, reporting an accident, preventative maintenance, car washes, crossing the state line, and reporting monthly mileage and fuel. Prepare and maintain a spreadsheet/ database showing all vehicles currently being operated.

Process end users’ surplus requests and recommend the appropriate disposal method. Guide the surplus process, assisting end users with the appropriate forms to complete.

Process office supply purchases to replenish the storeroom to ensure that supplies are always available. Serve as Storekeeper to manage the supply/storeroom for the Central Office. Process purchase requisitions in eVA to procure general office supplies that support the Central Office. Coordinate and process telecommunication requests with VITA and state contract suppliers. Maintain a current listing of all cell phones, pagers, and corresponding numbers to each employee.

Virginia Contracting Associate (VCA) certification is required within 12 months of employment.

Minimum Qualifications

• Knowledge of the DGS Fleet Management Policies and Procedures.
• Knowledge of State & Federal Surplus Property Policies and Procedures
• Computer skills are essential; i.e. Microsoft word, excel, and PowerPoint
• Ability to learn fleet management software, Electronic Virginia (eVA) and VITA work order processes.

Additional Considerations

Education or experience in Material Management, Fleet Management and Surplus Property Management.

Contact Information

Name: Ms. Elon Greene

Phone: email inquiries only

Email: [e-mail]

DJJ Welcomes Veterans: DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations: Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.