Buyer Specialist

Commonwealth of VA Careers; Richmond (VA); On-site; USD 58,000 - 70,000; Full time

Job summary

Commonwealth of Virginia, Department of Juvenile Justice, is seeking a Buyer Specialist to support procurement activities, ensure timely and cost-effective acquisitions, and oversee fleet-related operations at Central Office. The role involves processing requisitions in eVA, handling surplus property procedures, maintaining vehicle and telecom inventories, and ensuring compliance with relevant policies.

A background in fleet management and related policies is preferred, with state certification

Qualifications

• Knowledge of DGS fleet management policies and procedures.
• Knowledge of state and federal surplus property policies and procedures.
• Proficient with Microsoft Word, Excel, and PowerPoint.
• Ability to learn fleet management software, eVA and VITA work order processes.

Responsibilities

• Support procurement activities to ensure timely, compliant, and cost-effective acquisitions.
• Assist end users with fleet-related issues, Voyager Cards, maintenance, mileage reporting, and vehicle lists.
• Prepare and maintain spreadsheets/databases showing all vehicles currently operated.
• Process end users' surplus requests and guide disposal methods.
• Process office supply purchases in eVA and manage storeroom operations.
• Coordinate telecommunications requests with VITA and maintain phone/pager inventories.

Skills

Fleet management policies

Surplus property policies

Computer skills

Learning fleet software

Tools

Microsoft Word

Excel

PowerPoint

eVA

VITA work orders

Job description

Title: Buyer Specialist

State Role Title: Purchas Agnts, Excpt Wholesle, Retl, and Farm Prod

Hiring Range: $58,100 - $70,384

Pay Band: 4

Agency: Department of Juvenile Justice

Location: Central Office

Agency Website: www.djj.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Buyer Specialist is responsible for supporting the DJJ's procurement activities by ensuring the timely, compliant, and cost-effective acquisition of goods and services necessary to support the agency operations.

The position assist all end users with all fleet-related issues. This includes, but is not limited to, the use of Voyager Cards, reporting an accident, preventative maintenance, car washes, crossing the state line, and reporting monthly mileage and fuel. Prepare and maintain a spreadsheet/ database showing all vehicles currently being operated.

Process end users' surplus requests and recommend the appropriate disposal method. Guide the surplus process, assisting end users with the appropriate forms to complete.

Process office supply purchases to replenish the storeroom to ensure that supplies are always available. Serve as Storekeeper to manage the supply/storeroom for the Central Office. Process purchase requisitions in eVA to procure general office supplies that support the Central Office. Coordinate and process telecommunication requests with VITA and state contract suppliers. Maintain a current listing of all cell phones, pagers, and corresponding numbers to each employee.

Virginia Contracting Associate (VCA) certification is required within 12 months of employment.

Minimum Qualifications

• Knowledge of the DGS Fleet Management Policies and Procedures.


• Knowledge of State & Federal Surplus Property Policies and Procedures


• Computer skills are essential; i.e. Microsoft word, excel, and PowerPoint


• Ability to learn fleet management software, Electronic Virginia (eVA) and VITA work order processes.

Additional Considerations

• Education or experience in Material Management, Fleet Management and Surplus Property Management.

Background & Pre-employment Screenings

Selected applicants are subject to a background investigation and pre-employment drug screen. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (if required and relevant to employment); credit checks; and other checks based on the position.

Pre-employment medical screenings are required for some DJJ positions.

Driver License

A valid driver’s license is required of DJJ employees to operate a state-owned or leased vehicle.

Supplemental Questions

You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Lay off Policy 1.3

If you have been impacted by the DHRM Policy 1.3 layoff and have a valid Interagency Placement Screening Form (Yellow Card) or Preferential Hiring Form (Blue Card), it is necessary to submit the card before the closing date for this position. You can include the Card as an attachment with your state application.

DJJ Welcomes Veterans

DJJ is committed to recruiting, hiring, and retaining qualified Veterans and their spouses. Veterans who are hired into state positions may be eligible to receive additional leave accruals based on their total years of service in the military, National Guard, or Reserve. If applicable, please submit form DD-214 with your state application.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work.

Reasonable Accommodations

Reasonable Accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer

The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply. It is our goal to foster a culture that demonstrates the principles of civility, diversity, opportunity, and inclusion.

Contact Information

Name: Ms. Elon Greene

Phone: email inquiries only

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.