Buyer/Purchasing Coordinator

AppleOne Employment Services; Seattle (WA); On-site; USD 58,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision coverage

401(k) with company match

Tuition assistance

Wellness programs

Job summary

AppleOne Employment Services in Seattle is seeking a Buyer/Purchasing Coordinator for a direct hire opportunity. This role focuses on processing POs, coordinating materials, and supporting field operations to keep projects on schedule.

You will work with vendors and internal teams, negotiate terms, review invoices, and maintain purchasing records. The position offers competitive pay and benefits in an employee-owned environment.

Qualifications

• 3+ years of purchasing or procurement experience.
• Experience processing invoices and matching to POs.
• Strong Excel and Word skills.

Responsibilities

• Issue purchase orders, subcontracts, and material orders.
• Review invoices and match to POs and supporting records.
• Coordinate with vendors, suppliers, and internal teams on schedules.
• Negotiate terms and maintain vendor relationships.
• Maintain purchasing records and vendor lists.
• Support shipping and inventory activities.

Skills

Vendor coordination

Purchase orders

Invoice matching

Communication

Time management

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

A well-established, employee-owned mechanical contracting organization in Seattle is hiring a Buyer/Purchasing Coordinator for a direct hire opportunity. This role is ideal for a purchasing, procurement, or buying professional who enjoys working with vendors, coordinating materials, supporting field operations, and keeping orders moving accurately and on time.

This is a strong opportunity to join a stable, team-oriented environment with supportive leadership, long-term career potential, and exposure to HVAC, construction, and mechanical systems purchasing. The company is known for investing in training, promoting collaboration, and offering employees the chance to contribute to high-quality commercial and construction projects.

Key Responsibilities

• Issue purchase orders, subcontracts, and material orders for construction and mechanical project needs.
• Review, process, and match invoices to purchase orders, pricing documentation, and supporting records.
• Communicate with vendors, suppliers, subcontractors, warehouse teams, and field teams to coordinate orders and delivery schedules.
• Negotiate pricing, availability, and order terms while maintaining professional vendor relationships.
• Manage approved vendor lists, vendor credits, warranty items, and purchasing documentation.
• Support shipping, receiving, and inventory-related activities as needed.

Compensation and Benefits

• Pay: $58,000 to $72,000 per year, depending on experience.
• Job Type: Direct Hire.
• Location: Seattle, WA, SODO area.
• Schedule: Monday through Friday.
• Hours: 7:00 AM to 5:00 PM.
• Travel: Approximately 5%.
• Interview Process: Two onsite interviews.
• Benefits include medical, dental, vision, 401(k) with company match, tuition assistance, wellness programs, and the opportunity to work for an employee-owned industry leader

Required Qualifications and Skills

• Process purchase orders, subcontracts, material orders, invoices, and vendor documentation.
• Coordinate pricing, availability, delivery schedules, and order follow-up with suppliers and internal teams.
• Support purchasing operations for construction, mechanical, HVAC, warehouse, or field service needs.
• Maintain accurate records and help ensure materials are ordered, received, and invoiced correctly.
• 3 or more years of experience in purchasing, procurement, buying, vendor coordination, or a related field.
• Experience processing invoices and matching invoices to purchase orders.
• Strong Microsoft Excel and Microsoft Word skills.
• High school diploma or equivalent required.
• Experience working with vendors, subcontractors, suppliers, contractors, or construction-related partners.
• Strong organization, communication, follow-up, and problem-solving skills.
• Ability to work independently, take initiative, learn quickly, and contribute in a team-focused environment.

Preferred Qualifications

• Knowledge of HVAC parts, equipment, or mechanical systems.
• Experience with local manufacturers, distributors, contractors, electrical vendors, or construction-related suppliers.
• Degree or coursework in Business, Economics, Management, Purchasing, Supply Chain, or a related field.
• Experience supporting purchasing within construction, mechanical contracting, commercial building, or field service environments.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.