Buyer

Ultimate Staffing; San Jose (CA); On-site; USD 65,000 - 97,181; Full time

Job summary

A staffing agency is seeking a Business Solutions Manager to oversee procurement and supplier relationships within the HVAC industry. The role requires strong negotiation skills and a minimum of 3-5 years of experience in a similar position. Responsibilities include issuing purchase orders and managing vendor relationships. The position offers competitive wages ranging from $65,000 to $97,181 annually and is full-time with a mid-senior level designation.

Qualifications

• Minimum of 3‑5 years of work experience in procurement or related industry.
• Proficient in Microsoft Excel and Word.
• Knowledge of HVAC parts and industry-related processes.

Responsibilities

• Issue subcontracts, equipment POs, and material POs.
• Review invoices and input costs in proper programs.
• Negotiate with vendors for competitive pricing.

Skills

Negotiation skills

Process procurement knowledge

Customer service skills

Attention to detail

MS Excel proficiency

Strong communication skills

Education

H.S. Diploma or equivalent

College courses in Business

Tools

Invoice Processing

Finvari Support

Job description

Business Solutions Manager at Ultimate Staffing

Position Overview

Ultimate Staffing Services is actively seeking a skilled Buyer, Process Piping to join their client's team. This position demands a comprehensive understanding of procurement processes, exceptional negotiation skills, and the ability to manage complex supplier relationships within the process piping industry. Experience in inside sales is a plus, offering a customer‑centric perspective to procurement.

Responsibilities

• Responsible for issuing subcontracts, equipment POs, and/or material POs within the proper programs (JDE, IFS, GP, etc.).
• Review invoices, verify prices against POs and backup documentation, and input costs in proper programs.
• Process POs and change orders within required systems.
• Negotiate with vendors for equipment and day‑to‑day purchases to ensure competitive pricing and availability.
• Focus on vendor follow‑ups to ensure timely delivery of all items.
• Maintain professional and ethical relationships with vendors and subcontractors.
• Coordinate and assist all ACCO personnel as required, maintaining a good working relationship.
• Maintain and update authorized vendor lists for field and sales personnel.
• Stay informed about vendor offerings, price trends, and hard‑to‑find parts from different vendors.
• Handle all warranty items and manage warranty tags.
• Manage all core credits from vendors.
• Perform other duties as assigned by the supervisor.

Qualifications

• Knowledge of local manufacturer's representatives and dealers, especially those specializing in process piping.
• Minimum 3‑5 years of experience in a related position or industry.
• H.S. Diploma or equivalent; college courses in Business, Economics, or Management preferred.
• Proficiency in Invoice Processing & Finvari Support or related systems within the first 4 weeks.
• Working knowledge of HVAC parts and equipment required.
• Knowledge of local contractors, including electrical, general, and crane.
• Accuracy and detail‑oriented approach to data entry.
• Proficient‑plus level user of MS Excel and MS Word.
• Strong verbal communication and listening skills, both over the phone and in person.
• Strong business writing skills, including proper grammar and terminology.
• High customer service skills.
• Ability to organize large amounts of information while maintaining attention to detail.

Required Work Hours

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 AM and 5:00 PM as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

Benefits

Competitive wages ranging from $65,000 to $97,181 annually. The pay range is $31.25 to $46.63 per hour.

Additional Details

Travel is minimal, with 0‑5% of the time required to and from the primary office to regional branch offices.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Industries

HVAC and Refrigeration Equipment Manufacturing

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.