Buyer Assistant (226 Days)

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 34,000 - 38,000; Part time

Job summary

Dallas Independent School District is seeking a Buyer Assistant (226 Days) to support Procurement Services activities in Dallas, TX. The role assists with contracts, requisitions, filing, and document handling, while delivering quality service to employees, vendors and the public.

Responsibilities include organizing routine procurement tasks, editing documents, responding to inquiries, and aiding audits. Strong organizational skills and experience in MS Office and Oracle are preferred.

Qualifications

• Accredited High School diploma; Bachelor’s degree a preferred or equivalent combination of education and experience.
• Three years of related experience
• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Oracle.
• Excellent verbal communication skills and writing ability.

Responsibilities

• Organize and assist with routine activities within procurement services.
• Provide quality and timely customer service to employees, vendors and the general public.
• Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.
• Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.
• Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.
• Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.
• Detect, research and assist with the resolution of problems in the area of contract services and procurement.
• Assist with the collection of required documentation for audits and public information requests.
• Provide regular feedback to the director regarding the status of projects and issues.
• Provides support to the Buyers as needed.
• Provide support for the District’s small business participation goals.

Skills

Task-oriented

Multi-project handling

Problem solving

Interpersonal skills

Keyboarding & MS Office

Education

High School diploma

Bachelor’s degree preferred

Tools

Microsoft Office (Excel, Word, PowerPoint)

Oracle

Job description

Job Description - Buyer Assistant (226 Days) (RTP20260911-019)

Job Description

Description

• Organize and assist with routine activities within procurement services.


• Provide quality and timely customer service to employees, vendors and the general public.


• Assist in preparing and processing contracts, purchase requisitions and contract files as assigned.


• Assist with the maintenance and organization of an accurate and efficient filing system for proposal and contract files within procurement services.


• Type and edit documents and correspondence, including but not limited forms, proposals, contracts, general letters, board documents, proposal tabulations and other written communications.


• Respond to inquiries from public, vendors and employees in an accurate, knowledgeable and efficient manner, bringing to the attention of the director those that cannot be handled.


• Detect, research and assist with the resolution of problems in the area of contract services and procurement.


• Assist with the collection of required documentation for audits and public information requests.


• Provide regular feedback to the director regarding the status of projects and issues.


• Provides support to the Buyers as needed.


• Provide support for the District’s small business participation goals.

Attend staff development meetings, information sessions, and continuing education seminars as directed.

• Provide backup support to Procurement Services reception desk and phone inquiries.


• Performs all other tasks and duties as assigned.

Qualifications

• Accredited High School diploma; Bachelor’s degree a preferred or equivalent combination of education and experience.


• Three years of related experience


• Task oriented self-starter with minimal supervision.


• Ability to work on multiple projects and perform with a high degree of accuracy.


• Problem solving/investigative skills to research and respond to inquiries.


• Ability to interact effectively with all levels of district personnel and vendors.


• Ability to work with frequent interruptions and meet established deadlines.


• Strong organizational, communication, customer service and interpersonal skills.


• Proficiency in keyboarding, word processing, spreadsheets, and file maintenance.


• Proficiency in computer software programs, such as Microsoft Office (Excel, Word, PowerPoint) and Oracle.


• Excellent verbal communication skills and writing ability.