Buyer Assistant

London Approach; Mullica Hill (NJ); On-site; USD 33,000 - 34,000; Full time

Job summary

London Approach is seeking a Buyer Assistant in Swedesboro, NJ. This onsite role supports the Procurement team with purchase orders, inventory tracking, reporting, and vendor communication, leveraging strong Excel skills to manage high volumes of data.

You will review orders for pricing and delivery accuracy, assist with invoices, and collaborate with Logistics to resolve delays. Requires 2+ years in Excel and purchasing experience.

Qualifications

• 2+ years of Excel experience.
• Strong data entry and administrative skills.
• Purchasing, buying, or purchase order experience preferred.
• Finance or office management experience is a plus.
• ERP experience is a plus.
• Strong attention to detail and organizational skills.
• Ability to manage a high volume of data and tasks.

Responsibilities

• Assist Buyers with day-to-day purchasing activities and process purchase orders.
• Monitor inventory levels and track deliveries to support production.
• Run reports and manage large datasets in Excel (VLOOKUP, etc.).
• Communicate with vendors on orders, pricing, and delivery dates.
• Review invoices for pricing discrepancies and maintain purchasing records.
• Coordinate with Logistics and other departments on late or changing orders.

Skills

Excel

Data entry

Vendor communication

Reporting

Purchasing / PO experience

Attention to detail

Time management

Tools

ERP software

Job description

The Buyer Assistant will be responsible for supporting the Procurement team with purchase orders, inventory tracking, reporting, vendor communication, and other administrative purchasing tasks. This role requires strong Excel skills, attention to detail, and the ability to manage a high volume of data and orders.

Location: Swedesboro, NJ - Onsite
Salary: $24.00 - $25.00 per hour

Key Responsibilities

• Purchasing Support:
  • Support Buyers with day-to-day purchasing activities.
  • Prepare and process purchase orders.
  • Review orders for accurate pricing, quantities, and delivery dates.
  • Follow up with vendors regarding orders and shipments.
• Inventory & Orders:
  • Monitor inventory levels and material needs.
  • Track upcoming deliveries and help ensure materials are available for production.
  • Expedite, delay, or modify purchase orders as needed.
• Excel & Reporting:
  • Run reports and manage large amounts of data in Microsoft Excel.
  • Update item and purchasing information.
  • Use VLOOKUP and other Excel functions.
• Email purchase orders to suppliers and follow up on deliveries.
• Communicate with vendors regarding changes, issues, or concerns.
• Work with Logistics and other departments on late or changing orders.
• Administrative Support:
  • Review invoices for pricing and receiving discrepancies.
  • Maintain accurate purchasing records and documentation.
  • Assist the Procurement team with various administrative tasks.

Requirements

• 2+ years of Excel experience
• Strong data entry and administrative skills
• Purchasing, buying, or purchase order experience preferred
• Finance or office management experience is a plus
• ERP experience is a plus
• Strong attention to detail and organizational skills
• Ability to manage a high volume of data and tasks