Entry Level Purchasing Support Specialist

Insight Global; Fremont (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Insight Global is seeking a detail-oriented purchasing support assistant to help with administrative tasks, order tracking, and vendor communication. You will maintain purchase orders, invoices, and related records while supporting buyers with day-to-day purchasing activities.

Strong MS Excel skills and excellent written/verbal communication are required, along with data entry experience and a High School Diploma.

Qualifications

• MS Excel data entry, formatting, and basic analysis
• Strong written and verbal communication skills
• Comfortable communicating through email, phone calls, and Teams meetings
• Experience with data entry and maintaining accurate records

Responsibilities

• Maintain purchase orders, invoices, files, logs, and other purchasing documentation
• Enter, organize, format, and analyze information in Excel; assist with expediting and tracking orders
• Communicate with vendors regarding pricing and delivery dates
• Support buyers with purchasing-related administrative tasks
• Prepare standard requests for quotation (RFQs)
• Help resolve issues involving delivery date changes, pricing revisions, or discontinued items/substitutes

Skills

Written and verbal communication

Data entry

Team communication via email/phone/MS/

Education

High School Diploma

Tools

Microsoft Excel

Job description

This person will support the purchasing/procurement and supply chain team with administrative work, order tracking, vendor communication, and Excel/data entry. They’ll help keep purchase orders and documentation organized while assisting buyers with day-to-day purchasing activities.

Must-Haves

• Strong Microsoft Excel skills, including data entry, formatting, and basic analysis
• Strong written and verbal communication skills
• Comfortable communicating through email, phone calls, and Teams meetings
• Experience with data entry and maintaining accurate records
• High School Diploma

Day-to-Day Responsibilities

• Maintain purchase orders, invoices, files, logs, and other purchasing documentation
• Enter, organize, format, and analyze information in ExcelAssist with expediting and tracking orders
• Communicate with vendors regarding pricing and delivery dates
• Support buyers with purchasing-related administrative tasks
• Prepare standard requests for quotation (RFQs)
• Help resolve issues involving:
• Delivery date changes
• Pricing revisions
• Discontinued items or acceptable substitutes