Buyer

Production Resource Group; Secaucus (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Production Resource Group in Secaucus, NJ is hiring a Buyer to oversee rental operational procedures and manage vendor relations. The role requires accuracy in requisition orders, sourcing equipment, and monitoring inventory levels.

Candidates should have experience in the Theatrical Lighting Business, with at least 5 years of relevant background. A High School Diploma or GED is required. This is a safety-sensitive position involving potential travel and compliance with company policies.

Qualifications

• 5 years’ experience in Theatrical Lighting Business.
• 3 years with PRG preferred.

Responsibilities

• Review requisition orders for accuracy.
• Source and obtain price quotations.
• Process purchases within purchasing authority.
• Monitor inventory levels as materials are issued or sold.
• Compile inventory reports.
• Manage purchasing variances due to price or quantity.

Skills

Computer knowledge (Excel, Microsoft Word, TEAM)

Knowledge of Shipping & Receiving duties

Education

High School Diploma or GED

Job description

PRG is the world’s leading technology provider within the entertainment and events industry. Our mission is to bring together the power of our people with our production and rental expertise to deliver unforgettable events.

PRG has the largest inventory of production equipment for hire and offers a complete 360‑degree range of services to clients within the live events industry. These include music touring and festivals, TV & Film, Theatre, Sports and E‑sports and Corporate live events. Our clients and partners rely on PRG’s innovation, experience and in‑depth expertise in video, lighting, rigging, staging, virtual productions, and set & automation systems to bring their creative visions to life. With 38 offices located in North America, South America, Europe, the Middle East, Asia and Australia, PRG offers the ability to provide services worldwide by collaborating with our local partners.

The Buyer is responsible for all rental operational procedures, shop staff, budget and labor, as it relates to cost of sales.

Essential Functions

• Review requisition orders for accuracy and verify that materials, equipment and stock are not available from current inventory, or from sister companies’ inventories.
• Source and obtain price quotations from catalogues and suppliers and prepare purchase orders.
• Calculate the cost of the order and charge or forward the invoice to the appropriate account.
• Process purchases within purchasing authority.
• Contact suppliers to schedule deliveries and to resolve shortages, missed deliveries and other problems, always getting a tracking number.
• Monitor inventory levels as materials, equipment and stock are issued, transferred to other departments/offices or sold to the customer.
• Compile inventory reports, recording the quantity, type and value of materials, equipment, and stock on hand.
• Prepare requisition orders to replenish materials, equipment, and stock, using PRG proprietary software.
• Maintain stock rotation and dispose of and account for outdated stock.
• Reconcile physical inventories with computer counts.
• Able to work before and after regular business hours with or without notice.
• Purchase all tour support items, check out any drop shipped items, and use the notes field to publicize backorders.
• Manage purchasing variances due to price, quantity, timing, vendor invoice error, and/or damaged items.
• Responsible for On Hold or variance reports.
• Responsible for communication with finance/AP to reconcile invoices with POS.
• Responsible for managing purchases against budgets and volume spending.
• Responsible for maintaining vendor relationships for best pricing and quotes locally and communicating nationally to keep vendors in line with PRG requirements.
• Responsible for communicating on payment needs and contract needs with finance.
• Maintaining training for other purchasers on operational needs and financial integrity.
• Maintaining up‑to‑date purchasing coding and requirements from finance and corporate.
• Responsible for purchasing and vendor reports including high level analysis on gear, vendors and overall purchases.

Other Duties

• Understanding of and compliance with company policies.

Knowledge, Skills, And Abilities

• Computer knowledge (Excel, Microsoft Word, TEAM).
• Knowledge of Shipping & Receiving duties (FedEx, UPS, common carriers).

Competencies

• Integrity, Reliability.
• Adaptability, Planning, Organization, Work Standards.
• Initiative, Problem Solving, Decision Making, Conflict Resolution.
• Communication Skills, Emotional Intelligence, Stress Tolerance.
• Teamwork, Team Building, Managing Team Performance.

Physical Demands

• Must be able to remain in a stationary position for extended periods of time.
• The employee may occasionally lift and/or move up to 20 pounds.
• The position requires the ability to see clearly (with or without the aid of glasses or contact lenses) during responsibilities on and off a computer.
• Must be able to communicate effectively by listening and in both written.

Travel Required

• Travel may rarely be required to on‑site systems and facilities.
• Must have valid Driver’s License.

Required Education And Experience

• 5 years’ experience in Theatrical Lighting Business.
• 3 years with PRG preferred.
• High School Diploma or GED.

PRG is an Equal Opportunity Employer. PRG is a drug‑free work environment, pre‑employment testing will be required.

This is a safety‑sensitive position and will require pre‑employment drug screening.

Production Resource Group LLC participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

PRG cares about the safety of our employees and applicants. PRG does not use chat rooms for job searches or communications. PRG will never request personal information via informal chat platforms or insecure email. PRG will never ask for money or an exchange of money, banking or other personal information prior to an in‑person interview. Be aware of potential scams while job seeking. For information on job scams, visit https://www.consumer.ftc.gov/JobScams or file a complaint at https://www.ftccomplaintassistant.gov/.