Business Support Coordinator

Kelly; Clayton (NC); On-site; USD 82,656,000 - 99,187,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedicine

Term life

Whole life

Accident insurance

Critical illness

Legal plan

Retirement savings plan

Paid holidays

Transit benefits

Paid sick leave

Job summary

Kelly is seeking a Public Affairs & Communication Assistant in Clayton, NC. The role provides high-level administrative and project support to senior leadership, handling confidential information with professionalism.

You will manage calendars, travel, reports, and communications across the department to enable smooth operations. Responsibilities include coordinating projects, supporting social campaigns, and ensuring 5S standards for documentation, while maintaining strong stakeholder

Qualifications

• Bachelor's degree in a related field is required.
• Extensive administrative experience with confidentiality.
• Strong organizational and project coordination skills.

Responsibilities

• Provide administrative, clerical, and project support to senior leadership.
• Lead and coordinate projects from initiation to completion within scope and budget.
• Prepare reports and department metrics using Excel, PowerPoint, and SharePoint.
• Plan and execute on-site and virtual meetings and events.

Skills

Organizational skills

Stakeholder management

Communication

Discretion

Multi-tasking

Education

Bachelor's degree in related field

Associate's degree with 2+ years admin experience

High school diploma with 4+ years admin experience

Tools

Microsoft Excel

PowerPoint

SharePoint

Teams

Job description

Description
Kelly Services is seeking an experienced Public Affairs & Communication Assistant to provide high-level administrative and project support to senior leadership within the organization. The successful candidate will play a key role in supporting the department’s operations, stakeholder management, and communications initiatives, requiring exceptional organizational skills, professionalism, and the utmost confidentiality.

Position: Public Affairs & Communication Assistant

Pay Rate: $32.00 per hour

Location: Clayton, NC

Hours: 9:00 am — 6:00 pm

Key Responsibilities:

• Provide comprehensive administrative, clerical, and process support to the VP/Director and department leadership.
• Manage sensitive documents, scheduling, meeting logistics, travel coordination, onboarding, KPI tracking, and social activities.
• Lead and coordinate assigned projects from initiation through completion, ensuring alignment with scope, timeline, and budget.
• Maintain calendars, anticipate needs, and effectively manage the department leader’s schedule.
• Prepare reports and department metrics using Microsoft Excel, PowerPoint, Teams, and SharePoint.
• Plan, organize, and execute both on-site and virtual meetings/events, including logistics, presentations, catering, and off-site activities.
• Develop, design, and edit presentations for meetings and events.
• Prepare and submit expense reports in compliance with company policy.
• Coordinate complex travel arrangements, including flights, accommodations, and transportation.
• Support the Public Affairs and Communication team’s daily functions and social activities.
• Order and maintain office supplies and ensure 5S standards for documentation and storage.
• Support and manage department-related social media campaigns.
• Identify opportunities for process improvement and assist in standardization efforts.
• Represent the department through effective and discreet communication.
• Partner and collaborate closely with local teams.
• Uphold all safety, environmental, and company standards, exemplifying the Novo Nordisk Way.
• Create and manage batch records.
• Perform other duties as assigned.

Physical Requirements:

• Ability to work in an open office environment with potential frequent distractions.
• Ability to travel up to 10% as required.

Qualifications:

• Bachelor’s degree from an accredited university in a related field required.
• Associate’s degree with a minimum of two (2) years of administrative experience (preferably pharmaceutical) may be considered.
• High school diploma or equivalent with a minimum of four (4) years of administrative experience (preferably pharmaceutical) may also be considered.
• Minimum of four (4) years of administrative experience preferred, ideally in a pharmaceutical environment.
• Strong organizational, project coordination, and stakeholder management skills.
• Demonstrated experience supporting senior leaders or executives.
• Excellent communication skills and discretion in handling confidential information.
• Strong knowledge and experience with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) required.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Experience in the pharmaceutical industry is a plus.
• Exceptional problem-solving, planning, and attention to detail skills preferred.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability
• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account
• paid sick leave under the applicable state or local plan

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.