Business Support Associate

VSE; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

VSE in Florida is seeking a Business Support Associate to greet visitors, answer calls, and coordinate administrative tasks across departments. You will maintain reception, process mail, manage office supplies, and support management with expense reports and events.

The role emphasizes discretion, organization, and clear communication in a dynamic environment. The ideal candidate has a high school diploma, strong English communication, and at least two years of administrative experience.

Qualifications

• Excellent communication and people skills.
• Strong organizational abilities and attention to detail.
• Bilingual English/Spanish is a plus.
• Experience in administrative support preferred.

Responsibilities

• Greet visitors and direct them appropriately, in person or by phone.
• Sort and deliver mail; manage incoming/outgoing items.
• Maintain reception area and office security procedures.
• Provide clerical support to management and coordinate expense reports (Concur).
• Assist with event planning and coordination of company activities.
• Support customer service mailbox and general administrative tasks.

Skills

Excellent communication

People skills

Organizational skills

Bilingual English/Spanish

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

SUMMARY: The Business Support Associate serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. The position requires a great degree of discretion, planning, flexibility, and organization. This role will facilitate positive contact and communication between customers and company staff and perform administrative duties. This position involves coordinating various administrative and operational tasks, ensuring smooth and efficient business processes.DUTIES & RESPONSIBILITIES:Responsibilities include, but are not limited to:Presents a professional and welcoming image of the company.Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries to the appropriate department.Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.Maintains inventory of office supplies; orders new supplies as needed.Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.Maintains security by following procedures; monitoring logbook; issuing visitor badges, etc.Provides clerical and administrative support to management.Always overseas and maintains reception area in a neat and orderly condition.Send internal sales quotes as needed.Supports the organization and distribution of Customer Service mailbox.Assists senior leaders with Expense reports through Concur.Plans and coordinates company events, such as lunches, employee celebrations, and leadership events.Other duties as assigned.MINIMUM REQUIREMENTS:High school diploma or equivalent (GED)Excellent communication and people skills.Ability to promote a positive image of the company.Excellent organizational skills and attention to detail.Excellent time management skills with a proven ability to meet deadlines.Ability to function well in a high-paced environment.Basic understanding of administrative and clerical procedures and systems.Proficient with Microsoft Office Suite or related software.PREFERRED REQUIREMENTS:2+ years of administrative or clerical experience.Bilingual: English/SpanishPrior entry level aviation experience is a plus.OTHER:The selected applicant will be subject to a background check and drug testing.