Business Support Associate

PeopleAdmin, Inc.; City of Syracuse (NY); On-site; USD 30,000 - 37,000; Full time

Job summary

The College of Law Business Support Associate at Syracuse University provides monthly budget analyses and reports for income and expenses required by the Assistant Dean of Finance and Administration, the Budget Manager, and program administrators.

They prepare monthly reconciliations for student organization activity, gift and endowment balances, and sponsored awards, and assist with procurement, contract approvals, and payroll-related tasks as needed.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or Accounting is preferred.
• Experience with university financial systems and procedures is preferred.
• Strong verbal and written communication skills.
• Ability to work collaboratively and improve procedures.

Responsibilities

• Prepare monthly budget analyses and reports for income and expenses.
• Carry out monthly reconciliations for student activity, gifts, endowments, and sponsored awards.
• Support payroll-related functions for grant and gift-funded positions.
• Assist with pre-auditing transactions and contract approvals.

Skills

Customer service

Attention to detail

Confidentiality

Verbal and written communication

Education

Associate’s or Bachelor’s degree in Business Administration or Accounting

Tools

PeopleSoft Financials

Adobe

Microsoft Office (Excel)

Job description

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.

Pay Range

Pay Range $22.12 - $26.92 per hour

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level S4

FLSA Status

FLSA Status Non-exempt

Hours

Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Job Type Full-time

Unionized Position Code Not Applicable

Job Description

The College of Law Business Support Associate provides various monthly budget analyses and reports for income and expenses required by the Assistant Dean of Finance and Administration, the Budget Manager, and program administrators. Responsible for preparing monthly reconciliations including student organization financial activity, gift and endowment available balances, and sponsored award tracking.

Education and Experience

• Associate’s or Bachelor’s degree in Business Administration or Accounting is preferred.
• Solid understanding of financial systems and procedures within a university setting preferred. Experience with PeopleSoft financials strongly preferred. Strong and proven verbal and written communication skills.
• Exceptional ability to work collaboratively.
• Strong interest in creating and continuously improving procedures and processes.

Skills and Knowledge

• This position requires a high level of customer service, strong attention to detail, and utmost discretion and confidentiality. Advanced knowledge of Microsoft Office, especially Excel.
• Experience with Adobe required. Must have strong organizational and analytical skills, ability to research and gather data and information, strong communication and receptive skills, and ability to manage multiple projects and prioritize tasks.

Responsibilities

• Provides various monthly budget analyses and reports for income and expenses required by the Assistant Dean of Finance and Administration, the Budget Manager, and program administrators. Responsible for preparing monthly reconciliations including student organization financial activity, gift and endowment available balances, and sponsored award tracking. Prepare reports and agendas and participate in monthly budget meetings with departmental leaders. Assist with monthly Estimated Finals and annual Long Range Plan preparation with a focus on sponsored funds, gifts, and endowments.
• Assist with pre-auditing financial transactions such as credit card purchases, purchase orders, requisitions, and employee expense reimbursements to ensure funds are available and the appropriate chart string is utilized. Prepare E-procurement special requests, submit invoices through the Automated Payment Request ( APR ) system, and serve as a point of contact for contract approvals and submissions in Cobblestone. Enter PARs and PERs as needed. Monitor law budget email account and respond to departmental inquiries.
• Monitor cost-share requirements on sponsored awards received by the College of Law. Work closely with faculty/staff to assist with the preparation of grant proposal budgets, monitor project expenses and available balances, and submit necessary transactions, such as PARs and chart string changes, to ensure proper financial reporting.
• Support payroll-related functions for grant and gift-funded positions, including processing hire requests for student employees and resolving timesheet errors and missed punches. Serves as the designated backup for payroll approvals in the absence of the Budget Operations Specialist.
• Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.