Business Support Advisor

The Planet Group; Jackson (MI); On-site; USD 52,000 - 76,000; Full time

Job summary

The Planet Group is seeking a detail-oriented Project Coordinator to maintain project plans, schedules, and budgets. You will gather business requirements, create templates, and convert data into usable formats, supporting stakeholder meetings and design sessions.

You will also help develop transition plans with managers across business units, monitor progress, communicate risks, and ensure audits and documentation are up to date.

Qualifications

• Experience in project scheduling or administration.
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, PowerPoint, Power BI and Outlook.
• Knowledge file management, transcription and other administrative procedures.

Responsibilities

• Maintain, monitor, and help integrate multiple project plans, project schedules, work hours, budgets and expenditures.
• Evaluate and support business unit’s input in the design of financial and business planning data, processes, and tools, including
• Capture business requirements.
• Create templates and worksheets that facilitate business unit input.
• Convert and/or reformat information and/or data into acceptable technical formats.
• Coordinate, attend and participate in stakeholder meetings, design sessions, technical development discussions and project team meetings.
• Develop Transition Plans in consultation with Change Collaboration Manager and Transition Managers from business units such as Distribution Customer Operations, Energy Resources, and Customer Experience & Information Technology.
• Monitor transition progress, identify transition risks, and escape critical issues.
• Communicate risks and issues to Project Leadership.
• Manage project documentation and the team’s compliance with project audits.
• Provide administrative support as necessary, including
• Maintaining meeting minutes and project management documentation.
• Maintaining the deadline/milestone report for organizations.
• Assisting with preparing necessary presentation materials for meetings.
• Printing rally room and project posters.

Skills

Project scheduling

Administration

Verbal communication

Written communication

Presentation skills

Team collaboration

General computer skills

Microsoft Office suite

File management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Power BI

Outlook

Job description

• Maintain, monitor, and help integrate multiple project plans, project schedules, work hours, budgets and expenditures
• Evaluate and support business unit’s input in the design of financial and business planning data, processes, and tools, including
• Capture business requirements
• Create templates and worksheets that facilitate business unit input
• Convert and/or reformat information and/or data into acceptable technical formats
• Coordinate, attend and participate in stakeholder meetings, design sessions, technical development discussions and project team meetings
• Develop Transition Plans in consultation with Change Collaboration Manager and Transition Managers from business units such as Distribution Customer Operations, Energy Resources, and Customer Experience & Information Technology.
• Monitor transition progress, identify transition risks, and escape critical issues
• Communicate risks and issues to Project Leadership
• Manage project documentation and the team’s compliance with project audits
• Provide administrative support as necessary, including
• Maintaining meeting minutes and project management documentation
• Maintaining the deadline/milestone report for organizations.
• Assisting with preparing necessary presentation materials for meetings
• Printing rally room and project posters

Qualifications:

• Experience in project scheduling or administration
• Exceptional verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, PowerPoint, Power Bi and Outlook.
• Knowledge file management, transcription and other administrative procedures.