Assistant Manager

Infinite Computer Solutions; Campus (IL); On-site; USD 60,000 - 86,000; Full time

Job summary

Infinite Computer Solutions is seeking a Professional Support Specialist to provide essential operational, administrative, and project coordination support across client engagements. The role partners with Project Managers, consultants, and cross-functional teams to maintain documentation, track progress, and uphold quality standards.

The ideal candidate is detail-oriented, highly organized, and proactive in anticipating project needs, with experience in PMO support and structured project

Qualifications

• Experience in project coordination, PMO support, professional services operations, or a similar role.

Responsibilities

• Plan, schedule, and coordinate project kick-off meetings with client and internal personnel.
• Book and document internal project meetings; attend meetings and publish minutes.
• Monitor execution of project tasks; follow up and alert Project Manager on required actions.
• Maintain account-specific documentation and project repositories.
• Draft detailed project schedules and track milestones, timelines, and dependencies.
• Draft high-level communication plans to support stakeholder engagement.
• Track project milestones, deliverables, and timelines to ensure alignment with plan.
• Follow escalation policies for risks, issues, and decisions.
• Monitor quality and performance; support KPI/QMP monitoring.
• Gather and validate data for status reports and consolidate inputs.

Skills

Project coordination

Microsoft Office

Communication skills

Time management

Tools

Project management tools

Collaboration platforms

Job description

Job Description

Professional Support SpecialistJob DescriptionOverviewThe Professional Services Support Specialist provides essential operational, administrative, and project coordination support to ensure successful delivery across client engagements. This role partners closely with Project Managers, consultants, and cross‑functional teams to maintain documentation, track project progress, support governance processes, and uphold quality standards. The ideal candidate is detail‑oriented, highly organized, and proactive in anticipating project needs.

Key Responsibilities

Project Coordination & Scheduling

• Plan, schedule, and coordinate project kick‑off meetings, including participation from client and internal personnel.
• Book and document Enterprise and Customer internal project meetings as directed by the Project Manager, attend meetings, and publish minutes.
• Monitor execution of Enterprise, Customer, and account‑specific project tasks, following up and alerting the Project Manager on required actions.

Documentation & Repository Management

• Maintain account‑specific documentation for each project, ensuring accuracy and accessibility.
• Create and maintain the project repository in alignment with Customer and account playbook requirements.
• Manage and organize project documentation within the account‑specified tools.
• Document, review, and enforce project management standards, templates, and best practices.

Project Planning & Reporting

• Draft detailed project schedules, capturing tasks, timelines, and dependencies in the approved scheduling tool.
• Update and maintain project schedules to reflect progress and changes through weekly follow‑ups with the Project Manager.
• Draft high‑level communication plans to support stakeholder engagement and information flow.
• Track project milestones, deliverables, and timelines to ensure alignment with the project plan.
• Adhere to customer‑specific weekly reporting cadences, tracking and managing artifacts such as action items, dashboards, and supporting documentation.

Change, Risk, and Issue Management

• Document scope additions or modifications using the approved change request template.
• Gather required information and prepare service/project change requests for Project Manager approval.
• Document, track, and follow up on risks, actions, issues, and decisions based on Project Manager direction.
• Alert and elevate aged or unresolved risks, issues, and pending decisions in accordance with escalation policies.

Quality Assurance & Performance Monitoring

• Follow established processes to monitor and ensure quality and performance throughout the project lifecycle in alignment with the Project Management Plan.
• Provide input on KPI and Quality Management Plan (QMP) monitoring.
• Monitor, track, and alert on defect data and trends in collaboration with the testing team.

Data Validation & Reporting Support

• Gather raw data from various workstreams, consolidate inputs, and format status reports according to account or delivery team requirements.
• Validate raw data inputs to ensure accuracy across risks, issues, achievements, escalations, milestones, schedule status, and overall project health.
• Assist in reconciliation of time tracking and funding, alerting the Project Manager to deviations.

Operational Support

• Maintain and update project priority lists by account, delivery team, and overall Customer delivery, incorporating input from leadership.
• Support ongoing project governance by ensuring documentation, reporting, and communication standards are consistently met.

Qualifications

• Experience in project coordination, PMO support, professional services operations, or a similar role.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, project management tools, and collaboration platforms.
• High attention to detail and a commitment to accuracy and quality.

Preferred Skills

• Experience working within structured project management frameworks (PMBOK, Agile, etc.).
• Familiarity with change management, risk tracking, and project governance processes.
• Ability to work independently while supporting multiple stakeholders across a matrixed environment.