Business Support Administrator / PA

OutThere RPO; Andover (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

An exciting opportunity for a Personal Assistant / Business Support Administrator in Andover. You will provide high-level administrative support, manage order lifecycles, and assist in marketing tasks. Ideal candidates will have strong organizational skills and experience in a similar role.

Benefits

Company Pension

On-site Parking

Qualifications

• Proven experience as a Business Support / Personal Assistant or similar role.
• High level of professionalism and discretion when dealing with confidential information.

Responsibilities

• Provide high-level administrative support to directors.
• Manage order lifecycles and update sales systems.
• Assist in preparing tenders and managing demo paperwork.

Skills

Organisational Skills

Multitasking

Communication

Education

Degree in Business Administration

Tools

MS Office Suite

Job description

An exciting opportunity is available for a Personal Assistant / Business Support Administrator to join one of our clients based in Andover. It's a busy team, and no day is the same, so a sense of humour is definitely required!

Overview:

As a Business Support Administrator / Personal Assistant, you will provide high-level administrative support to the directors and the wider business, ensuring smooth operations and effective communication within the organisation.

Key Responsibilities:

1. Process orders, including adding orders to sales systems, sending order acknowledgements, and issuing deposit invoices.
2. Manage order lifecycles, updating customers on order status, chasing necessary paperwork, raising invoices, and following up on payments.
3. Maintain and update dealer live order schedules, ensuring accuracy and timeliness.
4. Update Sales Hub and Dealer order schedule with lead times and order progress.
5. Compile and distribute daily sales reports across the company.
6. Assist in preparing tenders and managing demo paperwork as required.
7. Provide administrative support to the marketing department, attending meetings, updating project trackers, and managing action items.
8. Coordinate with suppliers for event-related orders and logistics.
9. Manage marketing budgets, tracking expenses, and preparing monthly reports.
10. Utilise software to create and distribute email shots (eshoots) and manage their distribution.
11. Update online platforms with classified advertisements for used machines.
12. Handle marketing requests from dealers, including managing their marketing budgets effectively.
13. Assist the MD in administrative tasks and support.
14. Attend staff 1-1 meetings, document notes, and follow up on action items.
15. Manage the MD's inbox, prioritizing and responding to communications as required.
16. Arrange travel bookings and accommodations for the MD.
17. Attend meetings with the MD, document actions, and ensure follow-ups are completed.

Minimum Requirements:

1. Proven experience as a Business Support / Personal Assistant or similar role.
2. Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
3. Strong written and verbal communication skills.
4. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
5. High level of professionalism and discretion when dealing with confidential information.
6. A degree in business administration or a related field is preferred.

Benefits:

• Company pension
• On-site parking