Business Support Administrator

Millennium; San Francisco (CA); On-site; USD 70,000 - 160,000; Full time

Job summary

An established industry player seeks a Business Support Administrator to join their dynamic team. In this role, you'll provide vital administrative support to investment professionals, coordinating travel, processing expenses, and managing logistics for meetings. This position requires exceptional organizational skills and the ability to thrive in a fast-paced environment. You'll have the chance to elevate your skills while contributing to a reputable firm known for its commitment to excellence. If you are passionate about client service and enjoy multitasking, this opportunity is perfect for you!

Qualifications

• Bachelor’s degree with relevant experience and a strong performance track record.
• Proficient in MS Office and Oracle, with excellent communication skills.

Responsibilities

• Coordinate travel arrangements and process expense reports for investment professionals.
• Manage high volumes of emails and requests efficiently.

Skills

Verbal Communication

Organizational Skills

Problem Solving

Multi-tasking

Education

Bachelor’s Degree

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Oracle

Job description

Business Support Administrator

Our Portfolio Manager Business Support team is a group of dedicated, dynamic individuals who, as a team, support the firm’s investment professionals with their administrative needs. We are looking to add another person to the team, to help move the function forward. Day-to-day, you will have the opportunity to work directly with the investment professionals by booking international and domestic travel arrangements, processing expenses in Oracle, coordinating meetings and conference rooms, and coordinating all logistics when employees are visiting other offices. You will likely get pulled into all different types of projects, which will elevate your skill set to the next level! Ideally, you are someone with an outstanding ability to multi-task as well as superior organizational skills. This role requires an individual who understands the necessity for confidentiality and professionalism at all times and is able to deliver in a fast-paced, demanding environment while remaining calm under pressure. If you are passionate about providing fantastic client service, we would love to hear from you!

Responsibilities

1. Provide administrative support to the investment professionals by coordinating international and domestic travel arrangements, processing expense reports, and scheduling meetings and conferences rooms.
2. Receive and handle high volume of emails and requests.
3. Booking candidate interviews and travel for trading teams.
4. Coordinate all Equity Capital Markets meetings for the firm.
5. Perform day-to-day tasks including, but not limited to, file organization, research requested information, archiving, and preparing pre-meeting materials for review.
6. Other related projects and duties as requested.

Qualifications

1. Bachelor’s degree with experience in a similar capacity with an excellent performance track record.
2. Proactive, detail-oriented problem solver with a desire to contribute to Millennium’s reputation and success.
3. Outstanding verbal and communication skills, with poise and confidence to interact with individuals of all levels.
4. Proven ability to contribute in a fast-paced environment with the ability to prioritize tasks and handle time efficiently.
5. Proficient to advanced computer skills including MS Outlook, Word, Excel, and PowerPoint.
6. Good teammate with a strong willingness to participate and help others.

The estimated base salary range for this position is $70,000 to $160,000, which is specific to New York and may change in the future. Millennium pays a total compensation package which includes a base salary, discretionary performance bonus, and a comprehensive benefits package. When finalizing an offer, we take into consideration an individual’s experience level and the qualifications they bring to the role to formulate a competitive total compensation package.