Business Services Technician

DC Department of Human Resources; Washington (District of Columbia); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

DC Department of Human Resources, within the Department on Disability Services, Office of the Chief of Staff, is seeking an accounts payable clerk in Washington, DC. You will process invoices for payment, verify funding, and attach required documentation under the District’s Prompt Payment Program.

Under supervision, you will maintain databases, run reports, and handle inquiry responses. A high school diploma and 1 year of specialized accounting experience are required, with 3 years in accounts

Qualifications

• One year of specialized experience at the next lower grade level.
• Three years of general accounting or accounts payable experience.
• Must meet all qualification and eligibility requirements by the closing date.

Responsibilities

• Receive invoices for payment and verify accuracy and funding.
• Prepare and process invoices for payment in the District’s system.
• Inform supervisor of invoices outside timelines.
• Process W‑9 and 1099 forms and maintain related records.
• Maintain financial databases and generate regular/ad hoc reports.
• Answer provider questions or escalate as needed.
• Perform other duties as assigned.

Skills

Invoice processing

Accounting software

Data entry

Independent worker

Team collaboration

Education

High school diploma

Tools

Word processing

Spreadsheet software

Invoicing software

Job description

INTRODUCTION

This position is located in the Department on Disability Services, Office of the Chief of Staff, Operations Division, Business Service Unit.

The Business Service Unit is responsible for processing invoices for payment under the District of Columbia’s Prompt Payment Program. Works under direct supervision of the Business Service Supervisor performing routine tasks related to processing invoices/performing accounts payable functions in accordance with established Department on Disability Services (DDS) and District of Columbia (District) policies and procedures.

MAJOR DUTIES

• Receive invoices for payment. Verifies accuracy of invoices, including approvals; verifies funding; and ensures that any necessary documentation is attached. Re-routes incomplete invoices to the Provider Relations Services Unit and invoices with funding issues to the Financial Services Unit.
• Prepares and processes invoices for processing in the District’s automated invoicing system for payment within the District’s Prompt Payment Regulations.
• Inform Supervisor of invoices which will not be processed within the timelines specified in the Prompt Payment Regulations.
• Receives, updates, and files provider W‑9 forms and process annual 1099 forms.
• Maintains required databases of financial information. Executes regular and ad hoc reports regarding invoices (processed, returned, re‑routed, etc.) and conducts research as requested by Supervisor.
• May respond to provider questions regarding an invoice – where it is in the process or expected time of payment. Refer other inquiries to the Provider Relations Services Unit or Supervisor.
• Performs other duties as assigned.

Qualifications

Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Three (3) years of general accounting and/or accounts payable experience.

Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.

EDUCATION

A high school diploma is required. An equivalent combination of education and experience will be considered.

CAREER PATHWAYS

This position is part of the Pathway to Government Employment Partnership Program. District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or received a GED or its equivalent from the District of Columbia will receive priority consideration for this entry‑level position.

Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the District government may extend a final offer of employment.

Work Experience/Knowledge Required

• Working knowledge of the District’s automated invoice processing system and applicable DDS and District policies, procedures, and regulations regarding work performed to process invoices in a timely manner.
• Knowledge of provider payment schedules.
• Knowledge of DDS’s organization and its Divisions’ responsibilities to correctly re‑route unpayable invoices for applicable corrections, approvals, additions, etc.
• Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases and maintain files.
• Demonstrated ability to work independently or as a part of a team.
• Knowledge as would be evident of two years of increasing responsibility in general accounting/accounts payable.

Collective Bargaining Unit

This position is in the collective bargaining unit represented by AFSCME Local union 2401.

Additional Information

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.

If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and

The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Work Schedule

This position requires 4 days a week in the office.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non‑merit factor.