Requisitioner

Dept on Disability Services; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

DC Government in Washington, DC is seeking a Procurement Requisition Specialist within the Department on Disability Services, Office of the Chief of Staff, Operations Division, Business Services Unit. You will create and modify requisitions in PASS, ensure funds and encumbrances, and process purchase orders for DDS and its clients.

The role requires knowledge of PASS, AP/invoice workflows, and the ability to work independently or with a team; strong attention to funding, codes, and approval

Qualifications

• One year of specialized experience at the next lower grade level plus four years of general accounting or accounts payable experience.
• High school diploma required; equivalent combinations considered.
• Knowledge of PASS and DDS procurement processes is essential.
• Ability to review requests, enter requisitions, and manage POs with proper funding.

Responsibilities

• Receives, initiates, and modifies requests for goods/services.
• Enters requests into PASS to create requisitions with correct funding codes.
• Reviews against POs and funds; notifies supervisor as needed.
• Creates/adjusts POs and ensures encumbrances and pre-encumbrances.
• Generates or reviews weekly contract status reports for management.
• Collaborates with DDS, OCFO, and OCP to ensure timely processing of requisitions and invoices.

Skills

Specialized experience

General accounting

Accounts payable

Independence / teamwork

Pass system knowledge

Education

High school diploma or equivalent

Equivalent combination of education and experience considered

Three years of increasing responsibility in accounting / budgeting / AP

Tools

Procurement Automated Support System (PASS)

Microsoft Word

Spreadsheet software (Excel)

Job description

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This position is located in the Department on Disability Services (DDS), Office of the Chief of Staff, Operations Division, Business Services Unit.

The Business Services Unit is responsible for creating/entering requisitions for goods and services for DDS and its clients which become purchase orders (POs) in the District’s Procurement Automated Support System (PASS) and processing invoices received from vendors/providers for the payment under the District of Columbia’s Prompt Payment Program.

MAJOR DUTIES

• Receives, initiates, and modifies requests for goods/services. Reviews requests against DDS’s Spend Plan/Budget to ensure the request is acceptable.
• Enters acceptable requests, using appropriate funding and agency codes, into the Procurement Automated Support System (PASS) to create a requisition.
• May review approval flow and add an approver as necessary; refers issues with a request to Business Services Unit Supervisor.
• Reviews request against existing Purchase Orders (POs) in PASS to see if a PO already exists for the requested goods/services.
• Reviews existing POs to see if funds are available for a request and enter information into PASS to cover the request for processing.
• Enters request to modify existing PO that has insufficient funds; ensures applicable paperwork is attached.
• Makes changes to existing PO and submits changes in PASS for approval/processing. May de-obligate unused funds on a PO.
• Ensures funds have been pre-encumbered/encumbered. Notifies Contract Administrator (CA) when funds are not encumbered.

Creates own report or may use the Office of Contracting and Procurement (OCP) Weekly Contract Status Report or Standard Reports in PASS for reporting to Supervisor and management.

Partners with DDS, Office of Chief Financial Officer (OCFO) and OCP staff to ensure accuracy and timeliness of requisitions and purchase orders.

Ensures timely approval of invoices in the role of final approver.

Performs other duties as required.

QUALIFICATIONS

Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Four (4) years of general accounting and/or accounts payable experience.

Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.

EDUCATION

A high school diploma is required. An equivalent combination of education and experience will be considered.

WORK EXPERIENCE/KNOWLEDGE REQUIRED

Knowledge of DDS activities to evaluate a request for goods/services, determine the appropriate steps to create the requisition, and apply the appropriate DDS account codes.

Working knowledge of the policies, procedures, and correct practices of the District’s Procurement Automated Support System (PASS) to correctly determine the need for the requisition and/or a modification of a PO to secure the requested goods and/or services and the steps and items needed to create a requisition or modification within PASS.

Practical knowledge of PASS and precedent cases to identify items/cases that require intercession by the Supervisor.

Working knowledge of the District’s automated invoice processing system and applicable DDS and District policies, procedures, and regulations; provider payment schedules; regarding work performed to approve invoices in a timely manner.

Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases, maintain files, and produce reports.

Demonstrated ability to work independently or as a part of a team.

Knowledge as would be acquired by a high school diploma or equivalent.

Knowledge as would be evident of three years of increasing responsibility in general accounting, budgeting, and/or accounts payable.

Collective Bargaining Unit

This position is in the collective bargaining unit represented by AFGE Local union 383.

Additional information

Once applications are submitted, applicants will not be able to change their responses to the online questions.

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.

If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and

The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Work Schedule

This position requires4 days a week in the office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a "not qualified" determination.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.