Requisitioner

DC Department of Human Resources; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

DC Department of Human Resources is seeking a detail-oriented procurement and accounts payable specialist to support the Department on Disability Services. You will enter requisitions, verify funds, create POs in PASS, and coordinate with DDS, OCFO and OCP to ensure accurate processing of invoices.

The role requires understanding DDS activities, PASS procedures, and the ability to work independently within a collaborative team. 4 days/week in-office schedule is expected.

Qualifications

• One year specialized experience at the next lower grade level.
• Four years of general accounting and/or accounts payable experience.
• Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.

Responsibilities

• Receives, initiates, and modifies requests for goods/services; reviews against Spend Plan/Budget.
• Enters requests into PASS to create a requisition.
• Reviews POs and ensures funds are available; updates PASS accordingly.
• May modify existing POs with insufficient funds and attach paperwork.
• Ensures funds are pre-encumbered/encumbered and notifies the CA if not.
• Generates reports (e.g., OAPT numbers) or uses PASS/OCFO reports.
• Coordinates with DDS, OCFO and OCP to ensure timely requisitions and POs.
• Processes invoices in a timely manner as final approver.
• Performs other duties as required.

Skills

DDS procurement

Accounts payable

Invoice processing

MS Office

Independent work

Team collaboration

Education

High school diploma

Tools

PASS system

Vendor invoicing software

Job description

INTRODUCTION

This position is located in the Department on Disability Services (DDS), Office of the Chief of Staff, Operations Division, Business Services Unit.

This position is located in the Department on Disability Services (DDS), Office of the Chief of Staff, Operations Division, Business Services Unit.

The Business Services Unit is responsible for creating/entering requisitions for goods and services for DDS and its clients which become purchase orders (POs) in the District’s Procurement Automated Support System (PASS) and processing invoices received from vendors/providers for the payment under the District of Columbia’s Prompt Payment Program.

MAJOR DUTIES

• Receives, initiates, and modifies requests for goods/services. Reviews requests against DDS’s Spend Plan/Budget to ensure the request is acceptable.
• Enters acceptable requests, using appropriate funding and agency codes, into the Procurement Automated Support System (PASS) to create a requisition.
• May review approval flow and add an approver as necessary; refers issues with a request to Business Services Unit Supervisor.
• Reviews request against existing Purchase Orders (POs) in PASS to see if a PO already exists for the requested goods/services.
• Reviews existing POs to see if funds are available for a request and enter information into PASS to cover the request for processing.
• Enters request to modify existing PO that has insufficient funds; ensures applicable paperwork is attached.
• Makes changes to existing PO and submits changes in PASS for approval/processing. May de-obligate unused funds on a PO.
• Ensures funds have been pre-encumbered/encumbered. Notifies Contract Administrator (CA) when funds are not encumbered.
• Creates own report or may use the Office of Contracting and Procurement (OCP) Weekly Contract Status Report or Standard Reports in PASS for reporting to Supervisor and management.
• Partners with DDS, Office of Chief Financial Officer (OCFO) and OCP staff to ensure accuracy and timeliness of requisitions and purchase orders.
• Ensures timely approval of invoices in the role of final approver.
• Performs data entry to establish yearly vendor OCP Acquisition Planning Tool (OAPT) numbers.
• Performs other duties as required.

Qualifications

Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Four (4) years of general accounting and/or accounts payable experience.

Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.

EDUCATION

A high school diploma is required. An equivalent combination of education and experience will be considered.

Work Experience/Knowledge Required

Knowledge of DDS activities to evaluate a request for goods/services, determine the appropriate steps to create the requisition, and apply the appropriate DDS account codes.

Working knowledge of the policies, procedures, and correct practices of the District’s Procurement Automated Support System (PASS) to correctly determine the need for the requisition and/or a modification of a PO to secure the requested goods and/or services and the steps and items needed to create a requisition or modification within PASS.

Practical knowledge of PASS and precedent cases to identify items/cases that require intercession by the Supervisor.

Working knowledge of the District’s automated invoice processing system and applicable DDS and District policies, procedures, and regulations; provider payment schedules; regarding work performed to approve invoices in a timely manner.

Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases, maintain files, and produce reports.

Demonstrated ability to work independently or as a part of a team.

Knowledge as would be acquired by a high school diploma or equivalent.

Knowledge as would be evident of three years of increasing responsibility in general accounting, budgeting, and/or accounts payable.

Collective Bargaining Unit

This position is in the collective bargaining unit represented by AFGE Local union 383.

Additional Information

Once applications are submitted, applicants will not be able to change their responses to the online questions.

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.

If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and

The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Work Schedule

This position requires 4 days a week in the office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a "not qualified" determination.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.