Business Services Technician

DC Government; Washington (District of Columbia); On-site; USD 55,000 - 70,000; Full time

Job summary

The District of Columbia Department on Disability Services, Office of the Chief of Staff, Operations Division, Business Service Unit, is seeking an Accounts Payable Clerk to handle invoice processing for payment under the District’s Prompt Payment Program. Under supervision, you will verify invoices, ensure proper approvals and funding, and re-route issues as needed.

You will maintain databases, generate reports, respond to provider inquiries about payment status, and help ensure timely

Qualifications

• One year of specialized experience at the next lower grade.
• Three years general accounting/accounts payable experience.
• High school diploma or equivalent required.
• Knowledge of DDS and District policies regarding invoicing.

Responsibilities

• Receive and verify invoices and funding.
• Process invoices in automated invoicing system for payment.
• Notify supervisor of invoices not processed within deadlines.
• Maintain databases and run regular/ad-hoc reports on invoices.
• Respond to provider inquiries about invoice status.

Skills

Invoices processing

Accounts payable

Office software

Independent worker

Team collaboration

Education

High school diploma or equivalent

Tools

Invoice processing software

Spreadsheet software

Word processing

Job description

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This position is located in the Department on Disability Services, Office of the Chief of Staff, Operations Division, Business Service Unit.

The Business Service Unit is responsible for processing invoices for payment under the District of Columbia’s Prompt Payment Program. Works under direct supervision of the Business Service Supervisor performing routine tasks related to processing invoices/performing accounts payable functions in accordance with established Department on Disability Services (DDS) and District of Columbia (District) policies and procedures.

MAJOR DUTIES

Receive invoices for payment. Verifies accuracy of invoices, including approvals; verifies funding; and ensures that any necessary documentation is attached. Re-routes incomplete invoices to the Provider Relations Services Unit and invoices with funding issues to the Financial Services Unit.

Prepares and processes invoices for processing in the District’s automated invoicing system for payment within the District’s Prompt Payment Regulations.

Inform Supervisor of invoices which will not be processed within the timelines specified in the Prompt Payment Regulations.

Receives, updates, and files provider W-9 forms and process annual 1099 forms.

Maintains required databases of financial information. Executes regular and ad hoc reports regarding invoices (processed, returned, re-routed, etc.) and conducts research as requested by Supervisor.

May respond to provider questions regarding an invoice – where it is in the process or expected time of payment. Refer other inquiries to the Provider Relations Services Unit or Supervisor.

Performs other duties as assigned.

QUALIFICATIONS

Applicant must have one (1) year of Specialized Experience at the next lower grade-level. Three (3) years of general accounting and/or accounts payable experience.

Applicants must meet all qualification and eligibility requirements by the closing date of this announcement.

EDUCATION

A high school diploma is required. An equivalent combination of education and experience will be considered.

CAREER PATHWAYS

This position is part of thePathway to Government Employment Partnership Program. District residents who received a high school diploma from the District of Columbia Public Schools or a District public charter school or receiveda GED or its equivalent from theDistrict of Columbia will receive priority consideration for this entry-level position.

Applicants must provide a high school transcript, GED certificate, high school diploma, or other applicable documentation along with verification of District residency before the District government may extend a final offer of employment.

WORK EXPERIENCE/KNOWLEDGE REQUIRED

Working knowledge of the District’s automated invoice processing system and applicable DDS and District policies, procedures, and regulations regarding work performed to process invoices in a timely manner.

Knowledge of provider payment schedules.

Knowledge of DDS’s organization and its Divisions’ responsibilities to correctly re-route unpayable invoices for applicable corrections, approvals, additions, etc.

Proficiency with invoice processing software, standard word processing and spreadsheet software, applicable computer equipment, and standard office equipment to access needed databases and maintain files.

Demonstrated ability to work independently or as a part of a team.

Knowledge as would be evident of two years of increasing responsibility in general accounting/accounts payable.

Collective Bargaining Unit

This position is in the collective bargaining unit represented by AFSCME Local union 2401.

Additional information

Once applications are submitted, applicants will not be able to change their responses to the online questions.

The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening.

If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and

The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Work Schedule

This position requires4 days a week in the office.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume will result in a "not qualified" determination.

EEO Statement

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.