BUSINESS SERVICES SPECIALIST

Downers Grove School District 58; Downers Grove (IL); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Vacation days

Health insurance

Life insurance

Job summary

Downers Grove School District 58 is seeking a detail-oriented Business Services Specialist to coordinate employee benefits, workers’ compensation, and related administrative tasks. You will liaise with carriers, manage ACA reporting, and assist with purchasing and budgeting processes.

The role requires strong organization, confidentiality, and teamwork. It is a 12-month, full-time position with regular hours and potential summer adjustments.

Qualifications

• Service-oriented and collaborative work style.
• Tech-savvy with multiple platforms and systems.
• Familiarity with Google Workspace and MS Office, especially Excel.
• Experience managing benefits records and related procedures.
• Strong organization and confidentiality in records.
• Team-oriented with cross-department collaboration.
• Knowledge of federal/state/district policies relevant to job functions.
• Ability to handle financial transactions and follow procedures.

Responsibilities

• Serve as primary coordinator for employee benefits systems, enrollments, and eligibility updates.
• Manage workers' compensation, safety, and wellness initiatives.
• Liaise with insurance carriers and third-party admins; ACA tracking and reporting.
• Coordinate onboarding with benefits selection and paperwork.
• Process vendor invoices and match purchase orders; input voucher payments.
• Maintain vendor registries, reconcile statements, and support 1099 processing.
• Assist staff with purchasing inquiries and budget code usage.
• Support data gathering and reporting for collective bargaining.
• Assist with annual audits by compiling financial records and fixed assets.
• Publish and file legal notices per state guidelines.
• Maintain business office records per retention standards.
• Provide backup support for other business office functions.

Skills

Service-oriented

Tech proficiency

Google Workspace

Microsoft Office (Excel)

Records management

Confidentiality

Team player

Policy knowledge

Financial transactions

Tools

Google Suite

Microsoft Excel

Job description

Description
BUSINESS SERVICES SPECIALIST
REPORTS TO: Assistant Superintendent for Business/CSBO
HOURS: 12-month position (2,080 hours), Mon.-Fri., 7:30 A.M. - 4:00 P.M.
(Work Hours/Days may be adjusted during certain summer months)

Job Summary

• Serves as primary coordinator for employee benefits systems, managing initial enrollments, annual open enrollment, and ongoing eligibility updates.
• Manages District workers' compensation claims, work-related injury reporting, safety compliance, and employee wellness initiatives.
• Acts as liaison with insurance carriers and third-party administrators; maintains claims files and handles ACA tracking, recordkeeping, and reporting requirements.
• Coordinates with the Personnel Department to assist onboarding staff with benefits selection and system paperwork.
• Processes vendor invoices, matches purchase orders, verifies trial balance reports, and inputs voucher payments into financial software.
• Maintains vendor registries, resolves invoice discrepancies, handles vendor statement reconciliations, and supports annual 1099 processing.
• Assists district staff with purchasing inquiries, purchase order workflows, and proper budget account code usage.
• Assists the Assistant Superintendent for Business/CSBO in gathering data and preparing financial/statistical reports for collective bargaining.
• Supports annual audit processes by compiling necessary financial records, documentation, and fixed asset lists.
• Ensures legal and public notices supporting business office operations are published and filed in accordance with state guidelines.
• Maintains physical and electronic business office records in compliance with retention standards.
• Serves as cross-trained backup support for other business office functions as needed.
• Performs all other duties and administrative tasks as assigned by the Assistant Superintendent for Business/CSBO or Manager of Business Services.

QUALIFICATIONS:

Skill and knowledge-based competencies required to satisfactorily perform the functions of the job include:

• Service-oriented, works positively and collaboratively with people,
• Knowledge and skills in working with technology, including a variety of platforms and systems. Google Suite and Microsoft Office (Excel) experience preferred.
• Knowledge and experience with facilitating office procedures and managing business office and personnel records related to benefits
• Strong skills in organization, maintaining confidentiality, and preparing and maintaining accurate records
• Strong skills in working as a member of a team
• Knowledge of Federal, state, and district policies, regulations and laws pertaining to job functions.
• Performing financial transactions, basic mathematical skills, and following related procedures.

STARTING SALARY/BENEFITS:

$24-26/hr. Includes other benefits, such as paid holidays, vacation days, health insurance, and life insurance.