Senior Executive Assistant to CSBO & District Operations

Illinois Education Job Bank; Riverdale (IL); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Life insurance

Medical insurance

Dental insurance

Vision insurance

Job summary

The Illinois Association of School Administrators is seeking an Executive Assistant to the Chief School Business Official. This role provides high-level administrative support to ensure efficient operation of the Business Office and coordination of business, financial, and HR functions within the district.

Responsibilities include managing calendars, preparing reports, coordinating meetings, and assisting HR onboarding and records maintenance.

Qualifications

• High school diploma or equivalent required.
• Associate's degree in Business Administration, Office Management, Human Resources, or related field preferred.
• Bachelor's degree in related field preferred.

Responsibilities

• Provide executive-level administrative support to the CSBO and Senior Executive Assistant.
• Coordinate business office operations, schedules, and communications.
• Support HR processes including onboarding and record maintenance.
• Prepare Board of Education materials, reports, and presentations.
• Maintain accurate records and assist with audits and compliance reviews.
• Assist payroll, purchasing, and budget-related documentation as assigned.

Skills

Communication

Organization

Discretion

Problem-solving

Written communication

Time management

Education

High school diploma

Associate's degree in Business Administration/Office Management etc.

Bachelor's degree in related field

Tools

Microsoft Office

Excel

Outlook

PowerPoint

Job description

Executive Assistant to the Chief School Business Official

Duties

The Executive Assistant to the Assistant Superintendent/Chief School Business Official (CSBO) provides high-level administrative and organizational support to ensure the efficient operation of the Business Office. This position serves as a key support role in coordinating business, financial, and operational functions of the district.

The Executive Assistant performs advanced clerical duties requiring discretion, confidentiality, and independent judgment. In addition to supporting the CSBO, this position provides assistance to the Human Resources Department and offers support to the Senior Executive Assistant as needed. The role requires strong communication, organizational, and multitasking skills to effectively manage priorities in a fast-paced environment.

Qualifications

Education:

• High school diploma or equivalent required
• Associate's degree in Business Administration, Office Management, Human Resources, or a related field preferred
• Bachelor's degree in a related field preferred

Experience:

• Minimum of 5 years of experience in a high-level executive assistant or administrative support role required
• Prior experience supporting executive-level leadership in a school district, public sector, or similarly complex organization preferred
• Experience supporting business office operations, finance, or Human Resources functions preferred

Knowledge & Skills:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines
• Exceptional attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information with professionalism and discretion
• Knowledge of school district operations, financial procedures, and HR processes preferred
• Ability to work independently and collaboratively across departments
• Strong problem-solving skills and ability to exercise sound judgment

Key Functions:

• Provide executive-level administrative support to the Assistant Superintendent/CSBO
• Serve as a liaison between the Business Office and internal/external stakeholders
• Assist in coordinating business office operations, schedules, and communications
• Support Human Resources functions including documentation, onboarding processes, and record maintenance
• Maintain accurate records, reports, and documentation related to business and HR functions
• Assist with preparation of Board of Education materials, reports, and presentations
• Support compliance with district, state, and federal reporting requirements
• Provide backup and support to the Senior Executive Assistant as needed

Key Responsibilities:

• Manage calendars, appointments, and scheduling for the Assistant Superintendent/CSBO
• Prepare correspondence, reports, meeting agendas, and official documents
• Coordinate meetings, including logistics, materials, and follow-up communication
• Maintain and organize confidential files and records
• Assist with payroll, purchasing, and budget-related documentation as assigned
• Support HR processes such as employee onboarding, document collection, and personnel records
• Respond to inquiries and provide information to staff, vendors, and community members
• Track deadlines and ensure timely submission of required reports and documentation
• Assist in special projects and initiatives within the Business Office and HR Department
• Provide administrative support for audits, compliance reviews, and financial reporting processes

Salary/Benefits

Salary/Benefits:$55,000 - $60,000. The District offers fringe benefits, including life, medical, dental and vision insurance.

Reports To: Chief School Business Official.

How to Apply

How to Apply: Interested candidates should submit all application materials via district website: https://jobs.redroverk12.com/org/district148

Link to District/Third Party Online Application Web Page