Human Resources/Payroll/Benefits/Insurance

Cassville R-4; Cassville (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

Cassville R-4 is seeking a Human Resources/Payroll Clerk to support daily HR and payroll operations, emphasizing accurate recordkeeping and clear communication with district staff.

The role includes receptionist duties, processing payroll changes, preparing employment contracts, organizing new-hire paperwork, and assisting with annual reports and audits. This is an at-will, full-time position reporting to the Superintendent.

Qualifications

• Must have an office work background with organized recordkeeping.
• Experience handling receptionist/secretarial duties and payroll processes.
• Basic training in specialized computer systems is preferred.
• Strong communication skills and ability to work independently.

Responsibilities

• Answer phones and provide information to staff and the public in a courteous manner.
• Maintain and organize HR and payroll records for the district.
• Serve as receptionist and provide secretarial support for district offices.
• Process payroll changes and respond to benefits inquiries.
• Assist in preparing employment contracts and new-hire paperwork.
• Support annual audits and reporting requirements.

Skills

Office experience

Receptionist duties

Payroll knowledge

Short-term computer training

Communication skills

Independent worker

Education

High School Diploma

Job description

Qualifications

• High School Diploma
• Experience working in a professional office setting
• Experience in receptionist/secretarial duties/payroll
• Short-term training in specialized computer systems
• Good communication skills
• Self-starter and able to work independently

Reports To: Superintendent

Job Goal

The primary responsibilities of the Benefits/Payroll & Human Resources are communication-based. Daily tasks will include: recordkeeping, facilitating communication between central office employees, secretarial support, and receptionist duties.

Performance Objectives

• Answer phone in a pleasant, informed manner for the purpose of providing information and creating a positive district image
• Respond to inquiries for the purpose of referrals and directions, as may be required
• Establish, maintain and retrieve records and information resources
• Assist auditor during the annual audit
• Manage district used platforms (Nimble, SafeSchools, Lumen, School Messenger, Software Unlimited, Employee Navigator, GIS Billing, other billing platforms)
• Perform other tasks and responsibilities as assigned by the Superintendent and/or Assistant Superintendent.

Human Resources/Payroll Clerk

• Activate and maintain all district open jobs on Nimble
• Prepare employment contract/letters and schedules for Certified and Classified staff
• Mange Board Credit/Transcript Information for advancement on Salary Schedule
• Process incoming payroll changes
• Verify time sheets–check for accuracy and overages
• Receive and respond to questions regarding employee benefits such as insurance; retirement, etc.
• Enter building leaves, miscellaneous pay and hours(hourly employees) for all employees
• Organize New Hire Orientation, Assist New Hires with paperwork, process paperwork into payroll system/ website reporting, and maintain new hire files
• Assist Staff with paperwork/requests (Loan Forgiveness & Employment Verification)
• Process and Maintain all FMLA Paperwork
• Background check registration and report generation
• Reconcile and Process all Liabilities, pay in a timely manner
• Assist in the Secretary of the Board Report
• Reconcile all 941’s and Quarterly Reports
• Reconcile contract pay and process payroll
• Reconcile year end totals and Prepare W2’s and 1099’s
• Maintain all annual reports
• Facilitate district-wide events (HRA, Open Enrollment Insurance and Cafeteria Plan)

Terms of Employment

Employment is on an annual basis. This is an at-will position. The superintendent makes employment recommendations in April of each year for the next fiscal year. The final decision is made by the Board of Education. Salary is approved annually by the Board of Education.

Evaluation

Performance of this position will be evaluated annually in accordance with provisions of MSBA Board of Education Policy on Evaluation of Support Staff (GDN).