Business Services Coordinator, University Operations (Part-Time)

Butler University; Indianapolis (IN); On-site; USD 55,000 - 65,000; Part time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

Job summary

A leading educational institution in Indianapolis is looking for a part-time Business Services Coordinator to manage campus inventory and provide accounting support. Responsibilities include supervising student assistants and overseeing procurement processes. Ideal candidates should have a High School Diploma and be proficient in Excel. This role involves 29.5 hours or less per week, ensuring effective operations in a supportive educational environment.

Qualifications

• Must be proficient with Excel spreadsheets.
• Familiarity with 'just-in-time' ordering system is preferred.
• Working knowledge of TMA work order system and PeopleSoft accounting system is desired.

Responsibilities

• Manage and control the campus inventory for Maintenance Services.
• Provide accounting support to all of Operations.
• Serve as the Operations Procurement Card Manager.

Skills

Proficient with Excel spreadsheets

Familiarity with “just-in-time” ordering system

Working knowledge of TMA work order system

Valid Indiana driver’s license

Education

High School Diploma

Job description

Business Services Coordinator, University Operations (Part-Time)

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Business Services Coordinator, University Operations (Part-Time)

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Talent Acquisition Partner at Butler University | MBA Candidate

Position Overview

Butler University is looking for a full-time experienced Business Services Coordinator for its Operations Division. The Butler University Operations Division partners with members of the community to provide high quality and cost-effective planning, design, construction, project management, maintenance, custodial, grounds, event planning, event setup and environmental health and safety services.

This is a part-time position working 29.5 hours or less per week on average.

Responsibilities

As a Business Services Coordinator you will be responsible for:

• Managing and controlling the campus inventory for Maintenance Services
• Providing accounting support to all of Operations (A/R, A/P, POs, JVs, etc.)
• Serving as the Operations Procurement Card Manager
• Managing student assistants
• Mentoring the Administrative Specialist

Responsibilities and Essential Duties Include:

• Receive and control inventory for the Maintenance Services stockrooms
• Ensures inventory purchasing is done in a cost effective manner, while still meeting the Operational needs
• Work with the Administrative Specialist to ensure full use of the work order system
• Complete and send requisitions to Purchasing for all departments within Operations
• Process payment requests to the Business Office for all departments within Operations
• Processes JV’s and deposits for all departments within Operations
• Serves as a back-up to the Administrative Assistant and Student Assistants in managing the front desk. This includes, but is not limited to: answering the phone, checking out keys, processing EMS bookings and processing work orders, ensuring a high level of customer service in Operations.
• Supervises and manages the Student Assistants
• Provides reports to the Leadership Team and Business Office regarding budgets
• Unloads Freight Trucks as needed
• Performs other related projects and assignments as needed.
• Maintains approved buyers list with vendors and collects Certificates of Insurance as needed
• Works with the University and HR on managing insurance claims and annual renewals

Qualifications

• High School Diploma
• Must be proficient with Excel spreadsheets
• Familiarity with “just-in-time” ordering system is preferred
• Working knowledge of TMA work order system and PeopleSoft accounting system is desired
• Must have a valid Indiana driver’s license and good driving record

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Disability insurance

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