Business Services Coordinator

University of North Carolina at Wilmington; Wilmington (NC); Hybrid; USD 43,000 - 50,000; Full time

Job summary

University of North Carolina Wilmington is seeking a Business Services Coordinator for Lifelong Learning - 30490. This role handles budgeting, purchasing, payroll, and financial operations to support OLLI programs.

The position requires a Bachelor’s degree in business administration or related field, with strong Excel skills and experience in higher education or complex organizations. Work is performed on the main UNCW campus in a permanent, full-time capacity.

Qualifications

• Bachelor’s degree in business administration or a related discipline.
• Experience with financial and business operations, preferably in higher education or similar organizations.
• Strong budgeting, reconciliation, purchasing, accounts payable/receivable, travel, payroll, and contracting experience.
• Proficiency with Microsoft Excel and multiple administrative systems.

Responsibilities

• Manage day-to-day business, financial, and administrative operations for OLLI at UNCW.
• Oversee budgeting, purchasing, financial transactions, and payroll for staff and contractors.
• Coordinate travel arrangements and expense reimbursements.
• Reconcile invoices, budgets, and funding sources; prepare budget revisions and journal entries.
• Maintain training resources and financial documentation; support process improvements.

Skills

Budgeting

Reconciliation

Accounts payable/receivable

Purchasing

Travel management

Excel

Banner/uShop/Emburse

Interpersonal skills

Communication

Education

Bachelor’s degree in business administration or related discipline

Tools

Excel

Banner

uShop

Emburse

Job description

Please see Special Instructions for more details.

Benefits of Working at UNCW

At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers.
Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life—creating a workplace where you can thrive both personally and professionally.
As a member of the Seahawk community, you’ll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.

Recruitment Range

Recruitment Range $43,329 - $50,100

Recruitment Range Details

The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate’s education, relevant experience, internal equity alignment, and departmental budgetary parameters.

Vacancy Number

Vacancy Number S02930

Position Title

Position Title Business Services Coordinator

Working Title

Working Title Business Services Coordinator

Competency Level Journey

Home Department

Home Department Lifelong Learning - 30490

Primary Purpose of Organizational Unit

Engagement with southeastern NC through innovative educational and experiential lifelong learning programs for persons ages 50+. OLLI at UNCW is part of a network of national lifelong learning institutes partially funded by endowments through the Bernard Osher Foundation.

College

College Graduate Continuing and Lifelong Ed - 310 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research, and service. UNCW is distinguished by its commitment to putting students first, supporting world-class faculty and staff, delivering transformative learning experiences, and leveraging its unique proximity to the ocean. Recognized nationally for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and reflects emerging industries and interdisciplinary innovation.
A public institution with nearly 20,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s first bachelor’s degree program focused on coastal engineering.
The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.
Founded as Wilmington College in 1947, UNCW moved to its present location in the heart of New Hanover County in 1961. The 660-acre campus is only minutes from Wrightsville Beach and historic downtown Wilmington and features Georgian architecture and designated conservation areas. Wilmington International Airport ( ILM ) provides commercial air service to cities both domestic and abroad and is just six miles from the UNCW campus.
UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Location of Workplace Main UNCW Campus

Brief Summary of Work for this Position

The Business Services Coordinator supports the day-to-day business, financial, and administrative operations of OLLI at UNCW . This position manages responsibilities including budgeting, purchasing, financial transactions, personnel processes, facilities coordination, and operational support.
Working within university policies and procedures, the coordinator helps ensure resources are managed accurately and efficiently to support OLLI’s programs and priorities. Success in this role requires strong organization, attention to detail, sound judgment, effective communication, and the ability to manage multiple priorities in a collaborative environment.

This position will be responsible for a variety of tasks, including:

• Managing travel (domestic and international), which involves booking airfare and rental cars, processing prepaid payments, and reimbursements.
• Coordinating purchasing, receiving, and reconciliation, including UNCW Card transactions.
• Processing external invoices and check requests.
• Identifying needs for financial adjustments and preparing budget documents which include budget revisions, journal entries and IDI’s.
• Processing payroll assignments for part-time faculty, students, temporary employees, and independent contractors.
• Tracking course pay data and preparing excel spreadsheets to monitor all pay actions and PO’s.
• Managing work orders, surplus, computer and key inventory, building access, and recycling.
• Submitting and tracking AiM and ITS ticket requests.
• Managing and reconciling funding sources for OLLI .
• Maintaining training resources, instructional materials and financial documentation.
• Working with the Director of OLLI to develop new processes and implement process improvements.
• Assisting with OLLI programs.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Experience with financial and business operations, preferably in higher education or a similarly complex organization.
• Strong experience supporting budgeting, reconciliation, purchasing, accounts payable/receivable, travel, payroll, and contracting.
• Strong financial and analytical skills with a high degree of accuracy and attention to detail.
• Ability to identify discrepancies, research and resolve issues, and follow transactions through completion.
• Proficiency with Microsoft Excel and experience learning and effectively using multiple administrative systems, such as Banner, uShop, Emburse, or comparable platforms.
• Ability to manage competing priorities independently, exercise sound judgment, and adapt to changing business and operational needs.
• Strong communication and interpersonal skills with the ability to collaborate effectively with faculty, staff, vendors, and university partners.

Required Certifications or licensure

FTE

FTE 1.0 FTE (40 hours per week)

Months Per Year

Months Per Year 12 Months

Work Days

Work Days Monday - Friday

Work Hours

Work Hours 8:00 am - 5:00 pm, flexibility required

Type of Position

Type of Position Permanent

Anticipated Ending Date if Time-Limited

Position Number

Position Number 1672

Job Posting Date

Job Posting Date 10/05/2026

Posting Close Date

Posting Close Date 11/01/2026

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

EEO Statement

UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.